Office Assistant

Stafford Rosenbaum LLP; Milwaukee (WI); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Stafford Rosenbaum LLP in Milwaukee is seeking an entry-level administrative assistant to support all departments with clerical tasks and client contact.

Responsibilities include operating a computer, fax, and phone, scanning, file organization, trial preparation, and mail runs. This role requires strong organization, excellent communication, and a willingness to wear many hats in a busy law firm.

Qualifications

• Strong communication skills and high organization.
• Proficient with Microsoft Office Suite.
• Experience with multi-line phone systems preferred.
• Legal/firm experience a plus.
• Valid driver’s license required.

Responsibilities

• Perform clerical and administrative duties for all departments.
• Maintain confidentiality of client matters.
• Operate computer, fax, and telephone.
• Scan, assist in file destruction, organize files, and assist in trial preparation.
• Physical activity including lifting boxes and files; some standing and walking.

Skills

Communication

Organization

MS Office

Phone etiquette

Education

High school diploma

Tools

Microsoft Office

Job description

Description

This entry level position performs a variety of clerical and administrative duties for all departments. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The duties include, but are not limited to, operating a computer, fax machine and telephone. In addition, scanning, assisting in file destruction, organizing and trial preparation. The position includes physical activity, involving lifting boxes and files, reaching and bending. Some standing and walking related to use of copy/supply and conference rooms, attending to work in attorney or supervisors’ offices, and performing errands and mail runs.

Requirements

A well-qualified candidate will have strong communication skills, be highly organized, be willing utilize various office computer applications including Microsoft Office Suite, and comfortable wearing many hats. Office experience with multi-line phone use is highly preferred, ability to learn reception duties as needed. Office experience with law firm or professional services experience a plus. A valid driver’s license is required. This is a Monday – Friday in office position.

This is a fantastic opportunity to join a respected law firm with over 140 years of history providing exceptional legal services to communities, businesses, nonprofits, and individuals. To find out more about us, visit www.staffordlaw.com.