Office Assistant

Stafford Rosenbaum LLP; Wisconsin; On-site; USD 32,000 - 42,000; Full time

Job summary

Stafford Rosenbaum LLP, based in Wisconsin, is seeking an entry-level office administrator to support all departments. The role involves clerical tasks, client and attorney contact, and confidentiality of matters.

You will operate standard office equipment, assist with scanning, file destruction, and trial prep, and handle mail runs. The position requires strong communication, organization, and flexibility to wear many hats.

Qualifications

• Strong communication skills and high organization are essential.
• Willingness to wear many hats and learn reception duties as needed.
• Experience with multi-line phone systems is preferred.
• Law firm or professional services experience is a plus.
• Valid driver’s license required.

Responsibilities

• Perform clerical and administrative duties for all departments.
• Operate computer, fax machine, and telephone.
• Assist in scanning, file destruction, and trial preparation.
• Lift boxes and files; some standing, walking, and moving around offices.
• Run errands and mail deliveries.

Skills

Strong communication

Highly organized

Office software literacy

Reception duties adaptability

Driver's license

Tools

Microsoft Office Suite

Job description

Description

This entry level position performs a variety of clerical and administrative duties for all departments. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The duties include, but are not limited to, operating a computer, fax machine and telephone. In addition, scanning, assisting in file destruction, organizing and trial preparation. The position includes physical activity, involving lifting boxes and files, reaching and bending. Some standing and walking related to use of copy/supply and conference rooms, attending to work in attorney or supervisors’ offices, and performing errands and mail runs.

Requirements

A well-qualified candidate will have strong communication skills, be highly organized, be willing utilize various office computer applications including Microsoft Office Suite, and comfortable wearing many hats. Office experience with multi-line phone use is highly preferred, ability to learn reception duties as needed. Office experience with law firm or professional services experience a plus. A valid driver’s license is required. This is a Monday – Friday in office position.

This is a fantastic opportunity to join a respected law firm with over 140 years of history providing exceptional legal services to communities, businesses, nonprofits, and individuals. To find out more about us, visit www.staffordlaw.com.