Legal Assistant

Hailey-Petty Law Firm, PLLC; San Antonio (TX); On-site; USD 28,000 - 32,000; Full time

Job summary

Hailey-Petty Law Firm, PLLC in San Antonio, Texas, is seeking an efficient legal assistant to support attorneys and paralegals. You will prepare legal documents, handle all office correspondence, answer phone calls and emails, and coordinate meetings and travel to keep the office running smoothly.

The ideal candidate has at least 2 years of experience in a legal assistant role, preferably in estate planning, with strong Microsoft Office skills and familiarity with Clio or Lawmatics.

Qualifications

• At least 2 years of experience in the legal assistant field.
• Estate planning experience preferred but not required.
• Proficient with Microsoft Office (Word, Outlook, Excel).
• Familiarity with Clio, Lawmatics or similar software.
• Strong organizational and communication skills.

Responsibilities

• Assist attorneys and paralegals and provide client support.
• Manage office correspondence via phone and email.
• Coordinate meetings, travel, and deadlines for the team.
• Assist with preparing legal documents and docketing as needed.
• Support billing processes using daily time records.

Skills

Phone etiquette

Multitasking

Organization

Communication

Time management

Attention to detail

Adaptability

Client service

Education

High school diploma or equivalent

Associate's degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Clio

Lawmatics

Job description

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Compensation

$20 - $23 hourly

Qualifications

• We need a competent and professional assistant who:
• Smiles when you answer the phone
• Conquers calendars, e-mail, spreadsheets, word processing, and the internet
• Is positive and optimistic, and who does not live for drama
• Is an awesome multitasker
• Can change gears quickly without stressing out or losing focus
• Understands the importance of doing good work and doing it on time
• Can deal with a boss who is always busy, might not give much direction, might get distracted by new exciting things, and hates dealing with admin stuff
• Is not afraid to point out that you need more training or communication from your boss in order to get your work done
• Treats a call at 4:30 on Friday with the same care and compassion as one on Monday morning
• Knowledgeable and proficient with Microsoft Office, including Microsoft Word, Outlook, and Excel
• Familiarity with Clio, Lawmatics, or similar technology is a plus
• Has at least 2 years of experience in the legal assistant field, preferably in estate planning, but not required
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
• High school diploma or equivalent is required; associate’s degree is a plus
• Comfortable working with all Microsoft Office products
• Some knowledge of legal software, case management, and docketing programs
• Candidates should have strong organizational skills and communication skills

Responsibilities

• We are seeking an experienced Legal Assistant to grow our team. Our Legal Assistant will play an integral role in creating memorable experiences for clients in person and over the telephone while providing excellent support to our team. This position requires empathy, experience, and skill.
• We are looking for an “A+” player with the organizational talent to help us to grow our business. The person we hire must bring energy, positivity, and a “can-do” attitude to work every day.
• This position will handle important administrative duties related to direct attorney support, customer service, client retention, and office management support.
• Perform legal research, as needed, with help from attorneys and paralegals
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly
• Process client billing properly using daily time records with help from the accounting department
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events