Administrative Office Assistant

Partridge Snow & Hahn LLP; Providence (RI); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading law firm is seeking an entry-level Administrative Assistant in Providence, RI. This role involves clerical and administrative support for legal assistants and attorneys. Responsibilities include typing, organizing travel, maintaining calendars, and managing client communications. excellent communication and organizational skills are essential. A Certificate or Associate degree is preferred but not required. This is a great opportunity for someone looking to grow professionally in the legal field.

Qualifications

• Excellent verbal and written communication skills are essential.
• Ability to type accurately at least 50 words per minute.
• Basic knowledge of Microsoft Office Suite is required.

Responsibilities

• Perform clerical duties including typing and document preparation.
• Maintain attorneys' calendar appointments and organize travel.
• Respond to calls and schedule conference calls with clients.

Skills

Excellent verbal and written communication skills

Ability to type at least 50 words per minute

Strong interpersonal and customer service skills

Excellent organizational skills

Ability to maintain strict confidentiality

Basic to intermediate knowledge of Microsoft Office Suite

Willingness to learn legal terminology

Strong work ethic

Education

Certificate or Associate degree in secretarial studies

Job description

Description

This entry-level position is responsible for performing clerical and administrative tasks to support legal assistants, attorneys, and paralegals in their daily activities.

Core Functions:

• Performs clerical duties including typing, copy, scanning, and creating PDF documents.
• Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment.
• Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries.
• Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc.
• Respond to internal and external calls, contacting clients and scheduling conference calls.
• Record time into the firm’s accounting system accurately and in a timely manner. This includes proof time entries by attorneys.
• Performs other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Ability to type at least 50 words per minute with accuracy.
• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain strict confidentiality.
• Basic to intermediate knowledge of Microsoft Office Suite, including document formatting.
• Willingness to learn legal terminology, procedures, and office workflows.
• Strong work ethic with a desire for professional growth in the legal field.

Education and Experience:

• Certificate or Associate degree in secretarial studies, or related field preferred, not required.
• 1-year professional office experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Prolonged periods standing at a copy machine or scanner.
• Must be able to lift up to 15 pounds at times.

How to apply:

If you are interested, please apply through our website: www.psh.com. All submissions are confidential.

Partridge Snow & Hahn LLP is an EEO employer.