Office Assistant (In Person)

De Wit Immigration Law

Miami Shores (FL)

On-site

USD 30,000 - 40,000

Full time

14 days+

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Benefits offered by this job

Competitive compensation

Opportunities for professional development

Collaborative and supportive work environment

Job summary

A reputable immigration law firm in Miami Shores is seeking an Office Assistant to support our legal and operations teams. This entry-level position involves managing administrative tasks, client interactions, and coordination of meetings. The ideal candidate is detail-oriented, possesses strong communication skills, and is fluent in both English and Spanish. Competitive compensation and growth opportunities are offered in a collaborative environment.

Qualifications

Strong organizational skills and meticulous attention to detail.
Ability to work independently and as part of a team.

Responsibilities

Serve as the first point of contact for clients visiting or contacting our office.
Support the intake and onboarding process for new clients and employees.
Manage daily administrative tasks, including scheduling, correspondence, and file maintenance.
Coordinate meetings, appointments, and travel arrangements for attorneys and staff.
Assist with billing, invoicing, and other financial documentation.

Skills

Proactive attitude

Detail-oriented

Strong administrative skills

Excellent communication skills

Fluency in English

Fluency in Spanish

Education

Bachelor’s or associate’s degree in a relevant field

Job description

We are looking for a proactive and detail-oriented Office Assistant to support our legal and operations teams in delivering exceptional business immigration services. This role is ideal for someone with strong administrative skills, excellent communication abilities, and an interest in immigration law. We are a small and tight-knit, but growing fast and doing great work. Whether you have relevant experience or are talented and highly motivated to learn, you will find here a supportive team and dynamic work environment.

This is an in-person role based at our Miami Shores office. We are open to full-time (9 am to 6 pm) and part-time (afternoon) scheduling arrangements.

About our Firm

We are a Miami-based business immigration law firm with an excellent reputation and track record. We focus almost entirely on business immigration and federal immigration litigation. Our team is hybrid, with some members based in Miami and others working remotely from Latin America and Europe. Here are some of our core values:

We are a low-volume firm and value quality over quantity in our work and client service.
We aim to raise the bar for quality practice in our industry through impeccable work.
We leverage technology and innovation to enhance our efficiency and effectiveness.
We reward ownership and results, empowering our team to grow as professionals.

Key Responsibilities

Serve as the first point of contact for clients visiting or contacting our office.
Support the intake and onboarding process for new clients and employees.
Manage daily administrative tasks, including scheduling, correspondence, and file maintenance.
Coordinate meetings, appointments, and travel arrangements for attorneys and staff.
Assist with billing, invoicing, and other financial documentation.
Maintain office supplies and coordinate with vendors as needed.
Help our managing attorney and marketing team with marketing and outreach efforts.
Support the execution of internal projects.

Qualifications

Bachelor’s or associate’s degree in a relevant field is helpful, but not essential.
Exceptional oral and written communication skills.
Organized, with strong time-management skills and meticulous attention to detail and deadlines.
Ability to work independently and as part of a team.
English and Spanish fluency absolutely required.

Benefits