Administrative Assistant

Robert M Bell PA; Los Angeles (CA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

9 paid holidays

401(k) with employer match

Performance-based bonuses

Job summary

The Law Offices of Robert M. Bell, P.A. is seeking an Administrative Assistant to join our team in Hollywood, FL.

The Administrative Assistant will be the first point of contact for the business, providing support to the Paralegal Manager and team, managing mail, preparing FOIA requests, and coordinating communications with clients by phone and email. This role requires a bilingual candidate fluent in English and Spanish, strong organizational skills, and reliability.

Qualifications

• 2 years of experience as admin assistant in a professional office setting.
• Computer literacy with Microsoft Outlook and Microsoft Word.
• Reliable, punctual, and a team player.
• Outstanding customer service skills.
• Fluency in both English and Spanish (verbal and written).

Responsibilities

• Provide administrative support to the Paralegal Manager and team.
• Manage all incoming and outgoing mail and scanning.
• Close files and prepare boxes for storage; prepare FOIA requests.
• Communicate with clients by phone and email.
• Receptionist duties during lunch hours and other admin tasks as assigned by the Paralegal Manager.

Skills

Admin experience

MS Outlook/Word

Reliability

Customer service

Bilingual English/Spanish

Job description

Future Opening: Administrative Assistant

About Us: The Law Offices of Robert M. Bell, P.A. is an esteemed immigration law firm based in Hollywood, Florida. With a focus on providing personalized legal counsel and defense to immigrants and their families, our legal team has earned a solid reputation for excellence. Specializing in immigration and nationality law, we approach every case with meticulous preparation, professionalism, and expertise, ensuring exceptional customer service and value for our clients.

Position Overview: We are seeking an Administrative Assistant to join our team. The Administrative Assistant will be the first point of contact for the business. Some of the duties are: provide administrative support to the Paralegal Manager and team, manage all incoming and outgoing mail, scanning and distributing physical mail, close files and prepare boxes for storage, prepare FOIA (Freedom of Information Act Requests), complete other duties as assigned by Paralegal Manager or operations manager, communication with clients by phone and email, receptionist duties during the receptionist lunch hours and any other administrative task assigned by the paralegal manager.

Qualifications:

• 2 years of experience as admin assistant in a professional office setting
• Computer Literacy with Microsoft outlook and Microsoft word
• Reliable, punctual, and a team player
• Outstanding customer service skills
• Valid FL driver’s license for delivery of outgoing mail to postal service or court
• Fluency in both English and Spanish (verbal and written)
• Performance-based bonuses
• Comprehensive health, dental, and vision insurance
• Vacation and sick time, including 9 paid holidays
• 401(k) with employer match

Join our team and make a difference in the lives of immigrants and their families while advancing your career in immigration law.

Note: Only qualified candidates will be contacted for further consideration. We appreciate your interest in joining our firm.

Compensation: $24.00 per hour

About Us

The legal team at Robert M. Bell, P.A., has a proven reputation for providing personalized legal counsel and defense to immigrants and their families in the South Florida area, including Fort Lauderdale and Miami. Specializing in immigration and nationality law, we bring detailed preparation, professionalism, and expertise to every case. Our staff is knowledgeable of the latest immigration news and USCIS policies, and our results have proven successful for countless clients and their families. Robert M. Bell, P.A., is listed on Martindale-Hubbell’s prestigious Bar Register of Preeminent Lawyers. This designation is awarded only to law firms with attorneys who have received the highest possible peer-review ratings for legal ability and ethical standards.

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