Office Assistant

SharpContra; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary package

Opportunities for professional growth

Collaborative work environment

Mentorship

Job summary

Nexxaworks is seeking an organized Office Assistant to support our dynamic team in a fast-paced marketing environment. You will handle administrative tasks, coordinate communications, and keep offices running smoothly.

The ideal candidate has strong MS Office skills, excellent written and verbal communication, and a proven ability to multitask while maintaining confidentiality. Competitive salary and opportunities for growth are offered.

Qualifications

• Proven experience as an Office Assistant or Administrative Assistant.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent; additional qualifications in Office Administration are a plus.

Responsibilities

• Answer and direct phone calls professionally.
• Manage incoming and outgoing mail and emails.
• Maintain electronic and physical filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Monitor and order office supplies.
• Assist with reports, presentations, and documents.
• Support team with various administrative tasks as needed.

Skills

Communication skills

Organizational skills

Multitasking

Discretion with confidential info

Education

High school diploma

Office Administration qualification

Tools

Word

Excel

PowerPoint

Outlook

MS Office Suite

Job description

Company Description

Welcome to Nexxaworks, where creativity, strategy, and innovation come together to craft marketing solutions that truly make a difference. We’re not your average marketing firm – we’re your growth partners, your storytellers, and your biggest cheerleaders.

Job Description

Position Overview

We are seeking a highly organized and proactive Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of our office by providing comprehensive administrative support. This position demands excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls in a professional manner
• Manage incoming and outgoing mail and email correspondence
• Maintain and organize office filing systems, both electronic and physical
• Schedule and coordinate meetings, appointments, and travel arrangements
• Monitor and order office supplies to ensure availability at all times
• Assist with the preparation of reports, presentations, and documents
• Support team members with various administrative tasks as needed

Qualifications

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Additional Information

• Competitive salary package
• Opportunities for professional growth and career advancement
• Collaborative and innovative work environment
• Skill development through hands-on experience and mentorship
• Exposure to diverse projects and industry-leading clients