Office Assistant

SmartRecruiters, Inc.; Miami (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative culture

Mentorship

Diverse projects

Job summary

Nexxaworks is seeking an Office Assistant to support the front office and keep operations running smoothly in a fast-paced marketing environment. You will provide administrative support, handle communications, and help coordinate meetings and travel.

The ideal candidate is highly organized, detail-oriented, and proficient with MS Office, with a professional demeanor and the ability to handle confidential information.

Qualifications

• Experience as an Office/Administrative Assistant or similar role.
• Excellent verbal and written communication.
• Strong organizational and multitasking abilities.
• Proficient in MS Office and handling confidential information.
• HS diploma or equivalent; Office Administration qualifications are a plus.

Responsibilities

• Answer and direct phone calls professionally.
• Manage mail and email correspondence.
• Maintain electronic and physical filing systems.
• Schedule meetings and travel arrangements.
• Monitor and order office supplies.
• Assist with reports, presentations, and documents.
• Support team with administrative tasks.

Skills

Office experience

Verbal communication

Written communication

Organizational skills

Multitasking

Discretion

Education

High school diploma

Office Administration qualification

Tools

MS Office

Job description

Welcome to Nexxaworks, where creativity, strategy, and innovation come together to craft marketing solutions that truly make a difference. We're not your average marketing firm - we're your growth partners, your storytellers, and your biggest cheerleaders.

Job Description

Position Overview

We are seeking a highly organized and proactive Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of our office by providing comprehensive administrative support. This position demands excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls in a professional manner
• Manage incoming and outgoing mail and email correspondence
• Maintain and organize office filing systems, both electronic and physical
• Schedule and coordinate meetings, appointments, and travel arrangements
• Monitor and order office supplies to ensure availability at all times
• Assist with the preparation of reports, presentations, and documents
• Support team members with various administrative tasks as needed

Qualifications

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Additional Information

• Competitive salary package
• Opportunities for professional growth and career advancement
• Collaborative and innovative work environment
• Skill development through hands-on experience and mentorship
• Exposure to diverse projects and industry-leading clients

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply