Office Assistant

CrossConnect Talent LLC.; Marshalltown (IA); On-site; USD 40,000 - 48,000; Full time

Job summary

CrossConnect Talent LLC is seeking an organized, detail-oriented Field Office Assistant to be the heartbeat of the office. You will manage front-office communications, maintain filing systems, and coordinate schedules, meetings, and project data entry to ensure smooth daily operations.

The role suits a proactive communicator who enjoys organizing and providing excellent support to clients, vendors, and team members alike, with responsibilities spanning greeting visitors, managing calls, and

Qualifications

• High School Diploma or GED is required.
• 1+ years of office/administrative experience preferred.
• Proficiency with Word, Excel, Access and PowerPoint.

Responsibilities

• Greet visitors, answer and direct calls, and manage daily mail and communications.
• Type and format memos, reports, and letters; maintain filing systems.
• Reserve conference rooms and coordinate client interviews and presentations; handle meeting prep.
• Provide accurate data entry for projects and track office inventory; order supplies.
• Maintain the main office calendar and coordinate internal and external appointments.

Skills

Organizational skills

Verbal and written communication

Customer-first attitude

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Here is an engaging, professionalized version of the job description tailored specifically to capture attention on LinkedIn, complete with a compelling hook, clean formatting, and clear expectations.

About the Role: We are looking for an organized, detail-oriented, and welcoming Field Office Assistant to be the heartbeat of our office! In this vital support role, you will help keep our daily operations running smoothly by managing front-office communications, maintaining office systems, and coordinating schedules, meetings, and project data entry.

If you are a great communicator who loves keeping things organized and providing top-notch support to clients, vendors, and team members alike, we want to hear from you!

What You’ll Do:

• Front Office & Communications: Greet visitors warmly, answer and direct incoming phone calls, and manage daily sorting and distribution of mail and communications.
• Administrative Support: Type and format memos, reports, and correspondence; organize and maintain digital and physical filing systems.
• Meeting & Event Coordination: Reserve conference rooms, schedule and set up client interviews and presentations, and handle meeting prep and cleanup.
• Data & Inventory Management: Provide accurate data entry for ongoing projects, track office inventory, and order supplies to ensure the team is fully equipped.
• Scheduling: Keep the main office calendar up to date and coordinate internal and external appointments.

What We're Looking For:

• Education: High School Diploma or GED (Required).
• Experience: 1+ years of applicable office, administrative, or clerical experience (Preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Access, and PowerPoint).
• Soft Skills: Exceptional organizational skills, strong verbal and written communication, and a proactive, customer-first attitude.