Office Assistant

UFP Industries; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health Savings Account (HSA)

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid vacation and holidays

Stock purchase program

Educational reimbursement

Wellness programs

Other supplemental benefits

Annual bonus

Job summary

UFP Industries is seeking an Administrative Support Assistant to handle phones, document prep, records, scheduling, organizing and maintaining information, and data analysis including budget expenditures. The role entails general office support across a variety of administrative tasks.

The position supports calendar management, file maintenance, confidentiality, and routine data entry, with responsibilities including preparing reports and routine correspondence.

Qualifications

• Minimum of a high school diploma.
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred.
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook).
• Working knowledge of various office equipment (computer, scanner, etc.)

Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines
• Schedule/cancel appointments and meetings
• Establish and maintain office files and activity logs
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain inventory of office equipment and supplies
• Maintain and update mailing lists; organize and implement mass mailings
• Perform routine data entry
• Review documents and ensure proper format
• Prepare, process, update, and compile routine documents, records, and reports
• Prepare routine correspondence, reports, and other documents

Skills

Administration experience

Data entry

Microsoft Office

Communication

Education

High school diploma

Tools

Excel

Word

Outlook

Scanner

Copier

Job description

Job Summary

The Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Principle Duties and Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines
• Schedule/cancel appointments and meetings
• Establish and maintain office files and activity logs
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain inventory of office equipment and supplies
• Maintain and update mailing lists; organize and implement mass mailings
• Perform routine data entry
• Review documents and ensure proper format
• Prepare, process, update, and compile routine documents, records, and reports
• Prepare routine correspondence, reports, and other documents

Qualifications

• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

  Hourly Pay Range: $22.00 - $25.00 dollars an hour dependent on experience*
  *pay range may be adjusted depending on cost of living

  Benefits currently offered to our employees:

  • Medical insurance
  • Health savings account with company contribution
  • Dental insurance
  • Vision insurance
  • Basic and voluntary life insurance
  • Disability insurance
  • 401(k) plan with company match
  • Paid vacation and holidays
  • Stock purchase program with employee discount
  • Educational reimbursement
  • Wellness programs and challenges
  • Other supplemental benefits
  • A discretionary annual bonus based on Company and business unit performance may also be provided.

  The Company is an Equal Opportunity Employer.