Office Assistant

MaineGuide; Northern (KY); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with companycon

Dental insurance

Vision insurance

Life insurance (basic and voluntary)

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee/

Educational reimbursement

Wellness programs and challenges

Other supplemental benefits

A discretionary annual bonus based on…

Job summary

MaineGuide is seeking an Administrative Support Assistant to handle phones, document prep, scheduling, data entry, and general office support.

The role requires a high school diploma and 1–3 years of experience in administration; proficiency with Microsoft Office; strong organizational skills and confidentiality are essential.

Qualifications

• High school diploma required.
• 1–3 years of admin/ accounting experience; 3–5 years preferred.

Responsibilities

• Answer phones and prepare documents and reports.
• Schedule meetings, coordinate calendars and deliveries.
• Maintain office files and activity logs; ensure confidentiality of sensitive information.

Skills

Administrative support

MS Office

Data entry

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Administrative Support Assistant supports the general administrative functions of a wide variety of tasks including answering phones, preparing documents and reports, customer correspondence, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Principal Duties and Responsibilities

• Communicate routine and general information to staff about processes and internal schedule when updated.
• Schedule/cancel appointments and deliveries
• Establish and maintain office files and activity logs
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain inventory of office equipment and supplies
• Maintain and update contact lists
• Perform routine data entry
• Review documents to ensure accuracy
• Prepare, process, update, and compile routine documents, records, and reports

Qualifications

• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Hourly Pay Range

$22.00 - $25.00 per hour dependent on experience*

*pay range may be adjusted depending on cost of living

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges
• Other supplemental benefits
• A discretionary annual bonus based on Company and business unit performance may also be provided.

The Company is an Equal Opportunity Employer.