Office Assistant

White-Glove-Interior-Care-LLC; Lafayette (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

White Glove Interior Care LLC is seeking an Office Assistant to be the first point of contact for clients and staff, supporting scheduling, communication, and recordkeeping. You will handle phones, greet visitors, and assist with billing and payroll data entry from the office in Lafayette, LA.

You will work with leadership to streamline processes, manage supplies, and maintain a professional office environment, with training provided as needed.

Qualifications

• High school diploma or equivalent required.
• No prior experience required; we will train the right candidate.
• Must pass a background check (e.g., no criminal charges within the last 7 years).

Responsibilities

• Answer phones, greet visitors, and manage general correspondence.
• Coordinate staff scheduling and support client communication.
• Maintain accurate records and files, including basic data entry for billing and payroll.
• Order and track office and cleaning supplies.
• Provide administrative support to leadership and field teams.
• Help maintain a positive, professional office environment.

Skills

Be Happy

Phone etiquette

Microsoft 365

Time management

Data entry

Education

High School Diploma or equivalent

Tools

Express Time Data Manager

Process Street

Job description

Job Summary:As our Office Assistant, you'll be the first point of contact for clients and staff, and the backbone of our day-to-day administrative operations. You'll work closely with leadership to support scheduling, communication, and recordkeeping across the companyDuties/Responsibilities:- Answer phones, greet visitors, and manage general correspondence- Coordinate staff scheduling and support client communication- Maintain accurate records and files, including basic data entry for billing and payroll- Order and track office and cleaning supplies- Provide administrative support to leadership and field teams- Help maintain a positive, professional office environmentRequired Skills/Abilities:Be HappyKnowledgeable in Microsoft 365 Business SuiteAnswer the phone, according to the phone answering procedure, track all callsCheck, address emails upon arriving and continually throughout the day, voice mail as wellCheck Express Time Data Manager for previous day of clocking in, correct all the timeShould there be outstanding invoices, validate all invoices, credit cards, misinformation, etcValidate all booked appointmentsLook over schedule for efficiencies that may be made more effectiveAddress any questions the technicians may have, schedules, off holidays, time off, etcBe mindful of and seeking ways in which White Glove may save money/reduce cost of operatingWork on the development of Policies and Procedure, from the business wheel, in Process StreetSecure the office at the end of the dayEducation and Experience:High School Diploma or equivalent requiredNo experience required; we will train the right candidateMust pass a background check (i.e., no criminal charges within the last 7 years)Physical Requirements:Sitting or standing at computerMust be able to lift, bend, stoop, carry a few items 50 lbs.