Office Assistant

AMVT LLC; Katy (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Career advancement

Dynamic work environment

Annual bonus

Paid time off

Insurance stipend

Job summary

AMVT LLC in Katy, Texas seeks an Office Assistant to provide administrative and sales support to the sales and service teams. The role involves scheduling, lead management, data upkeep, and occasional travel to trade shows or customer sites.

Responsibilities include collecting market information, generating leads through cold outreach, assisting with marketing materials, entering leads, booking appointments, and helping with quoting and invoicing.

Qualifications

• Associate or bachelor's degree in business, marketing, or related field desirable.
• Strong organizational and time-management skills with high attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Collect and evaluate market information and prepare a market analysis report.
• Generate leads through cold calling, networking, emails, social media, etc., and maintain the customer database.
• Assist sales and service staff at various stages of sales and marketing efforts.
• Create marketing materials such as posters, brochures, fliers, and catalogs.
• Enter sales leads accurately in the company system.
• Set up appointments for potential customers with Senior Sales Managers.
• Follow up on warm leads to support ongoing sales efforts.
• Track sample testing, customer part requests, shipments, service calls, and new machine installations.
• Assist with scheduling service calls and machine installations.
• Assist with quoting and invoicing for parts and service.
• Maintain up-to-date inventory records for parts and machines in Oregon office.
• Organize customer files and documents.
• Organize trade show materials and attend events.
• Attend and support trade shows, conferences, and customer demos.
• Support general office operations as needed.

Skills

Organizational skills

Time management

Attention to detail

MS Office proficiency

Professional communication

Sales process knowledge

Multitasking

Education

Bachelor's degree (Preferred)

Associate degree (Desirable)

Tools

Microsoft Office

Job description

Company Description

AMVT LLC (Applied Machine Vision Technologies) is a Katy, Texas-based automation solutions provider specializing in the sales, support, and service of AI and sensor-based sorting equipment for food manufacturing, seed and grain processing, and recycling applications. Our product line includes optical sorters, inspection systems, packaging machines, and more. We are currently seeking an Office Assistant for our Katy, TX location.

Pay

$38,000.00 - $48,000.00 per year

Position Summary

The Sales Assistant provides administrative and sales support to AMVT's sales and service teams, assisting the Senior Sales Managers while maintaining accurate, organized sales data. This role supports lead management with scheduling, coordination, and documentation to ensure efficient sales operations and effective use of time and resources. The Sales Assistant may also travel to trade shows, conferences, or customer sites as needed.

Primary Responsibilities

• Collect and evaluate market information and prepare a market analysis report.
• Generate leads through cold calling, networking, emails, social media, etc. and maintain a good quality of the company customer database for marketing, sales, and service.
• Assist sales and service staff as necessary at any phase of sales and marketing efforts.
• Help create marketing materials such as posters, brochures, fliers, and catalogs.
• Enter sales leads accurately in the company system
• Generate leads with cold calling and other marketing activities
• Set up appointments for potential customers with Senior Sales Managers.
• Follow up on warm leads to support ongoing sales efforts
• Track information related to sample testing, customer part requests, shipments, service calls, and new machine installations
• Assist with scheduling of service calls and machine installations
• Assist with quoting and invoicing for parts and service
• Maintain up-to-date inventory records for parts and machines in Oregon office.
• Maintain and organize customer files and other documents
• Create and manage work orders for sample testing as required
• Maintain organized filing systems for digital and physical documentation
• Organize trade show materials and attend trade shows.
• Attend and support trade shows, conferences, and customer demos
• Support general office operations as needed

Skills & Qualifications

• Associate or bachelor's degree in business, marketing, or related field desirable
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Suite (Outlook, Word, Excel)
• Ability to communicate professionally with customers and internal teams
• Understanding of basic sales processes and customer follow-up
• Ability to manage multiple tasks and priorities

What We Offer

• Opportunities for professional growth and career advancement.
• A supportive and dynamic work environment.
• Annual bonus based on individual, team, and company performance
• Paid time off
• Monthly insurance stipend

Education

• Bachelor's (Preferred)

Experience

• Executive administrative support: 2 years (Preferred)