Executive Administrative Assistant

Murray Resources - Best Staffing Agency; Alvin (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k

Discretionary bonus

Job summary

Murray Resources - Best Staffing Agency is seeking an Executive Assistant/Office Manager for our Alvin, TX on-site office. You will screen calls, welcome visitors, manage calendars, coordinate meetings, and support marketing and sales teams with events and materials.

The role requires exceptional multitasking, strong communication, and proficiency in the Microsoft Office suite. Salary ranges from $70,000–$80,000 with discretionary bonus and 401k benefits.

Qualifications

• Candidate must multitask effectively in a fast-paced environment.
• Strong verbal and written communication, and professional correspondence with clients.
• Excellent interpersonal and customer service skills with attention to detail.
• Proficient in Microsoft Office suite (PowerPoint, Excel, Word, Teams).

Responsibilities

• Answer and screen phone calls, greet visitors, and direct them to appropriate locations.
• Manage office calendars, arrange meetings, and coordinate travel and notes.
• Order office supplies, handle vendor relations, and track expenses.
• Support marketing and sales teams by coordinating events and materials.
• Maintain SharePoint files and assist with internal communications.

Skills

Multi-tasking

Verbal communication

Interpersonal skills

Written communication

Customer service

Tools

Microsoft Office

PowerPoint

Excel

Word

Teams

Job description

Executive Assistant/Office Manager

Salary + Additional Benefits:

• $70,000–$80,000 + discretionary bonus
• 401k

Location:

Alvin, TX – ON SITE

Type of Position:

Direct Hire

Responsibilities:

• Answer and screen phone calls for the company, welcome and check in visitors, escort and direct visitors to the appropriate location, prep and clean up from meetings, all while providing excellent customer service.
• Manage office conference room calendar and global company calendar, order lunch for meetings, set up Skype meetings, prepare brochures/handouts, take meeting notes and supply collateral items for visitors.
• Order give-away/promotional items, work with multiple vendors to customize, get quotes, and samples; keep inventory of all items up-to-date and order items for each show, gather and ship items for tradeshows, provide home support as needed for salesperson at show; keep Marketing closet stocked and organized.
• Conduct outreach for internal events to plan and execute employee lunches, snacks, annual company event and more.
• Manage scholarship program and handle outreach to schools to highlight; work with schools to plan visits and organize and facilitate.
• Manage conference and tradeshow event grid; update all information pertaining to show, register employees, book hotels and some travel arrangements, gather collateral items, inform team of details, develop agendas and work with manager on needs.
• Maintain kitchen and office supplies inventory and order when necessary.
• Track all expenses and reconcile monthly via online expense tracking system.
• Work with Sales team to order customer gifts annually or as-needed and provide support for sales meetings, order lunches, take notes as part of weekly and quarterly meetings, etc.
• Keep Marketing internal files within SharePoint up-to-date, taking and uploading pictures from events and at the shop, purchasing product images, working with remote partners and vendors.
• Help monitor websites for any needs, work with agencies to make changes and keep website analytics spreadsheet up-to-date monthly.
• Process payables for Marketing as needed, work with internal AP department to track finances.
• Manage copy room, copy machine, track supplies and work with vendors as needed.
• Update outdoor shop screens/televisions with images for employee communications.
• Work with vendors and troubleshoot issues as needed with phone system, copiers, printers and more.
• Uphold leadership values of integrity, excellence, innovation and collaboration; displaying respect and a positive attitude in all interactions with the team and customers.

Requirements:

• Multi-tasker with the ability to work in an extremely high-paced environment
• Dedication to high-quality output and communicates and asks questions as needed
• Excellent verbal communication skills, personable and detail-oriented a requirement
• Excellent interpersonal and customer service skills
• Excellent written communications and the ability to professionally correspond with clients required
• Proficient in general computer knowledge, Microsoft Office suite of products including PowerPoint, Excel, Word, Teams and other job-related software
• Understands the importance of strict confidentiality and keeps information private
• Ability to be a team player and work with other staff members required
• Ability to model and promote the company's core values of reliable quality, a partnership attitude, and attention to detail

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.