Administrative & HR Support Specialist

Amerapex; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Amerapex seeks an Office Assistant to provide administrative and operational support across Human Resources and other departments, helping maintain efficient day-to-day operations, assist with document management, organizing files, and coordinating meetings.

The role includes back-up receptionist coverage, greeting visitors and handling incoming calls, while maintaining confidentiality and demonstrating punctuality, professionalism, and strong organizational skills in a fast-paced office.

Qualifications

• Experience in office administration or support roles.
• Proficient with MS Outlook, Word and Excel.
• Strong organizational and time-management skills.
• Professional verbal and written communication.
• Discretion with confidential information.

Responsibilities

• Provide general administrative support to HR and other departments as needed.
• Assist with data entry, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time management

Professional communication

Multitasking

Discretion and confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Amerapex seeks an Office Assistant to provide administrative and operational support across Human Resources and other departments, helping maintain efficient day-to-day operations, assist with document management, organizing files, and coordinating meetings.

The role includes back-up receptionist coverage, greeting visitors and handling incoming calls, while maintaining confidentiality and demonstrating punctuality, professionalism, and strong organizational skills in a fast-paced office.