Office Assistant

Amerapex Corporation; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Amerapex is seeking an Office Assistant to provide administrative and operational support across Human Resources and other departments. The role involves document management, office organization, and assisting with meetings and events.

The ideal candidate will be punctual, organized, and professional, able to support multiple functions in a fast-paced environment and provide reception backup as needed.

Qualifications

• Experience in administrative support or similar role.
• Proficiency with Microsoft Outlook, Word and Excel.
• Strong organizational skills and time management.

Responsibilities

• Provide general administrative support to HR, management, and other departments as needed.
• Assist with data entry, scanning, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Skills

Outlook

Word

Excel

Organization

Time management

Communication

Attention to detail

Multitasking

Confidentiality

Job description

Position Summary

The Office Assistant provides administrative and operational support to Human Resources and other departments to help maintain efficient day-to-day office operations. This position assists with document management, office organization, employee support, meeting coordination, and general administrative projects.

The Office Assistant also provides backup coverage for the receptionist, including assisting visitors and handling incoming telephone calls as needed.

The ideal candidate is punctual, dependable, organized, professional, and comfortable supporting multiple functions in a fast-paced office environment.

Essential Duties and Responsibilities

• Provide general administrative support to Human Resources, management, and other departments as needed.
• Assist with data entry, scanning, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Previous administrative, office support, customer service, or similar experience preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong organizational and time-management skills.
• Professional verbal and written communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and interruptions.
• Ability to interact professionally with employees, candidates, visitors, vendors, and management.
• Ability to handle confidential and sensitive information appropriately.
• Consistent and reliable attendance and punctuality are essential requirements of this position.

Core Competencies

Reliability and accountability • Professionalism • Organization • Attention to detail • Customer service • Communication • Initiative • Adaptability • Teamwork • Confidentiality

Additional Information

This job description describes the general nature and level of work performed by employees assigned to this position and is not intended to be an exhaustive list of all duties or responsibilities. Duties may be modified or additional responsibilities assigned based on business needs.

Equal Employment Opportunity

Amerapex is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Amerapex is committed to providing equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination.