Office Administrative Assistant

Staffmark Group; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement and savings plans

Paid holidays and time off

Supplemental insurance

Wellness or incentive programs

Job summary

Hunter Hamilton is seeking an organized and friendly Office Administrative Assistant to support daily office operations and greet employees, visitors, and vendors at the front desk. This role focuses on front-desk responsibilities, administrative support, meeting coordination, and maintaining a welcoming, well-organized office environment.

Top candidates will have at least 2 years of administrative or office-support experience, strong communication and organizational skills, attention to detail,

Qualifications

• 2+ years of administrative, receptionist, or office support experience.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office.

Responsibilities

• Greet visitors, answer phones, manage incoming mail and deliveries.
• Serve as the front-desk contact for guests, employees, vendors, and candidates.
• Schedule meetings, coordinate calendars, and prepare conference rooms and materials.
• Keep office supplies and common areas stocked, organized, and presentable.
• Coordinate office maintenance and vendor services as needed.
• Provide administrative support to executives and staff for meetings and events.
• Maintain a clean, professional, and welcoming office environment.

Skills

Office experience

Microsoft Office

Tools

Microsoft Office

Job description

Job Summary

Our client is seeking an organized and friendly Office Administrative Assistant to support daily office operations and serve as the first point of contact for employees, visitors, candidates, and vendors. This highly visible role focuses on front-desk responsibilities, administrative support, meeting coordination, and maintaining a welcoming, well-organized office environment.

Key Responsibilities

• Greet visitors, answer phones, manage incoming mail, packages, and deliveries.
• Serve as the primary front-desk contact for guests, employees, vendors, and candidates.
• Schedule meetings, coordinate calendars, and prepare conference rooms, catering, and meeting materials.
• Keep office supplies, kitchen items, and common areas stocked, organized, and presentable.
• Coordinate office maintenance, equipment repairs, and vendor services as needed.
• Provide administrative support to executives and office staff, including assistance with company meetings and events.
• Maintain a clean, professional, and welcoming office environment.

Qualifications

Top candidates will have at least 2 years of administrative, receptionist, or office support experience, excellent communication and organizational skills, strong attention to detail, proficiency with Microsoft Office, and the ability to manage multiple priorities in a fast-paced office environment.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

• medical, dental, and vision coverage
• retirement and savings plans
• paid holidays and time off
• supplemental insurance
• additional wellness or incentive programs

About Us

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.