HR & Office Operations Assistant

EmergencyMD; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Amerapex is seeking an Office Assistant to provide administrative and operational support across Human Resources and other departments. The role involves document management, office organization, and assisting with meetings and events.

The ideal candidate will be punctual, organized, and professional, able to support multiple functions in a fast-paced environment and provide reception backup as needed.

Qualifications

• Experience in administrative support or similar role.
• Proficiency with Microsoft Outlook, Word and Excel.
• Strong organizational skills and time management.

Responsibilities

• Provide general administrative support to HR, management, and other departments as needed.
• Assist with data entry, scanning, filing, document preparation, correspondence, and record maintenance.
• Maintain organized electronic and physical files.
• Coordinate routine office needs with vendors and service providers.
• Assist with company lunches, employee events, meetings, and other office activities.
• Provide backup coverage for the receptionist as needed.
• Greet and assist employees, candidates, vendors, and visitors during front-office coverage.
• Answer, screen, and route incoming telephone calls during front-office coverage.
• Maintain confidentiality of employee, applicant, and company information.
• Perform other administrative duties and special projects as assigned.

Skills

Outlook

Word

Excel

Organization

Time management

Communication

Attention to detail

Multitasking

Confidentiality

Job description

Amerapex is seeking an Office Assistant to provide administrative and operational support across Human Resources and other departments. The role involves document management, office organization, and assisting with meetings and events.

The ideal candidate will be punctual, organized, and professional, able to support multiple functions in a fast-paced environment and provide reception backup as needed.