Administrative Coordinator - HR/Payroll Front Office Operations

University of Houston; Houston (TX); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

The University of Houston, Department of Electrical Engineering, seeks an experienced administrator to coordinate the department's administrative operations, including HR, payroll, telecommunications, building maintenance, and inventory management.

The role supports faculty and graduate students, maintains personnel records, oversees clerical staff, space management, and ensures compliance with university policies.

Qualifications

• Experience in personnel administration, payroll and related policies and procedures.
• Strong organizational and multitasking abilities to coordinate department operations.
• Excellent communication and interpersonal skills for liaising with faculty, staff and students.

Responsabilités

• Coordinate personnel administration including employee sign-up, payroll and related policies.
• Coordinate department administrative operations including telecommunications, space management and inventory.
• Maintain personnel records, timesheets and related forms.
• Assist faculty and students with personnel and administrative issues; liaise with campus administrative departments.
• Oversee clerical staff and daily office operations.
• Review documents for adherence to university regulations and secure signatures.
• Coordinate information for programs and activities for faculty and graduate students.

Connaissances

Human resources

Payroll administration

Office administration

Records management

Facilities coordination

Formation

High school diploma or GED

Outils

Microsoft Office Suite

Description du poste

Department: Electrical Engineering Salary: Commensurate with Experience/Education
Description

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

• Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
• Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
• Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
• May coordinate and compile information for various programs and activities for faculty and graduate students.
• Oversees the work assignments of clerical staff and coordinates daily office operations.
• Coordinates all aspects of space management and conducts property inventory for the department.
• Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
• Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
• Performs other job-related duties as required.

Additional Posting Information

Experience will be considered in lieu of education.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.