Office Assistant

Ultimate Staffing

Hagerstown (MD)

On-site

USD 26,174 - 30,307

Full time

14 days+

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Job summary

A staffing agency is seeking a proactive Administrative Assistant in Hagerstown, MD, to support a busy department. The role emphasizes organization and communication skills, requiring coordination across locations, documentation management, and customer interaction. Ideal candidates will have strong communication skills and a willingness to learn in a collaborative team. A full-time opportunity with flexible pay based on experience is offered.

Qualifications

Strong communication and organizational skills.
Ability to work independently and adapt to shifting priorities.
Customer service experience preferred.

Responsibilities

Coordinate and schedule appointments across multiple locations.
Enter customer service requests and manage documentation.
Communicate with technicians to gather details and relay updates.
Prepare quotes, proposals, and contracts using templates.
Order materials from various vendors and track deliveries.

Skills

Strong communication skills

Organizational skills

Customer service experience

Ability to work independently

Adaptability

Job description

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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/hr - $22.00/hr

Direct message the job poster from Ultimate Staffing

Business Solutions Manager, Team Lead at Ultimate Staffing

Office Assistant

$20-$22/hour (flexible based on experience)

Temp-to-Hire Opportunity

We are seeking a proactive and detail-oriented Administrative Assistant to support a busy department in a fast-paced, customer-facing environment. This role is ideal for someone who thrives on organization, communication, and multitasking.

Key Responsibilities:

Coordinate and schedule appointments across multiple locations
Enter customer service requests and manage documentation using internal systems
Communicate with technicians to gather details and relay updates
Prepare quotes, proposals, and contracts using templates and spreadsheets
Order materials from various vendors and track deliveries
Assist with customer follow-ups, including payment collection and checks
Support the team with data entry, reporting, and other administrative tasks as needed

Qualifications:

Strong communication and organizational skills
Ability to work independently and adapt to shifting priorities
Customer service experience preferred
Comfortable learning new systems and tools
Willingness to take initiative and contribute to team success
In-office role with a collaborative and supportive team
Opportunities to grow into additional responsibilities
Training provided on internal systems and product knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level