Office Assistant

HINES NUT COMPANY; Dallas (TX); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive hourly wage or salary based on experience

Supportive and team-oriented work environment

Opportunity for growth within the company

Job summary

A Texas-based individual and family services company is seeking a reliable Office Assistant in Dallas, TX. Responsibilities include invoicing, order processing, scheduling, and general administrative duties. Candidates should be organized with strong communication skills and prefer bilingual abilities. This position offers a competitive hourly wage and opportunities for growth.

Qualifications

• Previous experience as an office assistant or in invoicing/order entry.
• Strong multi-tasking skills and ability to work under pressure.
• Excellent communication, organizational, and problem-solving skills.

Responsibilities

• Prepare, review, and issue invoices accurately and on time.
• Enter and process customer orders into the system.
• Assist with scheduling and coordinating tasks or appointments.
• Answer and direct phone calls in a professional manner.
• Maintain organized files and records of invoices, payments, and customer information.
• Provide general administrative support to various teams.

Skills

Bilingual (English/Spanish)

Multi-tasking skills

Communication skills

Organizational skills

Problem-solving skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Company Overview

HINES NUT COMPANY is an individual and family services company based in Dallas, Texas. Our operations are centered at 990 South St Paul, providing dedicated services to our community. We are recognized for our commitment to quality services.

Position

Office Assistant – on-site

Location

Dallas, TX (On-site at Hines Nut Company)

Employment Type

Full-time

Role Summary

We are seeking a reliable and organized Office Assistant to support our daily operations. This position involves invoicing, order processing, scheduling, answering calls, and general administrative duties to keep our office running smoothly.

Key Responsibilities

• Prepare, review, and issue invoices accurately and on time.
• Enter and process customer orders into the system.
• Assist with scheduling and coordinating tasks or appointments.
• Answer and direct phone calls in a professional manner.
• Maintain organized files and records of invoices, payments, and customer information.
• Provide general administrative support to accounting, operations, and management teams.
• Communicate effectively with customers and colleagues to resolve discrepancies or provide updates.

Qualifications

• Previous experience as an office assistant, administrative assistant, or in invoicing/order entry.
• Bilingual (English/Spanish) is a plus.
• Strong multi-tasking skills and ability to work in a fast-paced environment under pressure.
• Proficiency with Microsoft Office basics (Word, Excel, Outlook, etc.).
• Excellent communication, organizational, and problem-solving skills.
• High school diploma or equivalent required.

Benefits

• Competitive hourly wage or salary based on experience.
• Supportive and team-oriented work environment.
• Opportunity for growth within the company.

Seniority level

• Entry level

Industries

• Individual and Family Services