Administrative Assistant

Hines; Denver (CO); On-site; USD 61,000 - 79,000; Full time

Job summary

Hines in Denver is seeking an experienced Administrative Assistant to provide advanced clerical support across a busy property team. You will coordinate activities, prepare documents, manage filing, and assist in monthly reports and accounts payable tasks.

Qualified candidates have a high school diploma or equivalent and five+ years of office experience, strong communication, and a proactive customer-service mindset. This full-time role offers competitive pay and benefits.

Qualifications

• Five or more years of experience in an administrative role in a professional office environment.
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.

Responsibilities

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Establish and maintain appropriate filing systems, both manual and electronic.
• Complete special projects to support assigned area.
• Complete Accounts Payable functions for the property.
• Ensure that office supplies meet assigned group’s supply and stationary needs.
• Greet all visitors and directly assist people when appropriate and refer to others when necessary.
• Maintain ethical, professional, and courteous relations with all visitors and contractors.
• Manage Conference Room reservations.
• Request, verify and file building COIs.
• Assist Property Manager and Project Accountant on collection efforts for tenant receivables.
• Coordinates lobby exhibits, special events, special programs, holiday events, tenant breakfasts, gifts, and promotions.
• Assists in developing, producing, and distributing building communications.
• Assists in preparation of Monthly Ownership Reports.
• Carries out other duties as assigned by Property Manager.

Skills

Administrative support

Office software

Education

High school diploma or equivalent

Job description

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area. This position will support multiple individuals. Responsibilities include, but are not limited to:

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.
• Complete special projects to support assigned area.
• Complete Accounts Payable functions for the property.
• Ensure that office supplies meet assigned group’s supply and stationary needs.
• Greet all visitors and directly assist people when appropriate and refer to others when necessary.
• Maintain ethical, professional, and courteous relations with all visitors and contractors.
• Manage Conference Room reservations.
• Request, verify and file building COIs.
• Assist Property Manager and Project Accountant on collection efforts for tenant receivables.
• Coordinates lobby exhibits, special events, special programs, holiday events, tenant breakfasts, gifts, and promotions.
• Assists in developing, producing, and distributing building communications.
• Assists in preparation of Monthly Ownership Reports.
• Carries out other duties as assigned by Property Manager.

Qualifications

Minimum Requirements include:

• High school diploma or equivalent from an accredited institution
• Five or more years of experience in an administrative role in a professional office environment
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.
• Compensation: $60,800- $79,100; 3% Bonus Pool
• Benefits Information:https://www.hines.com/careers/locations/usa

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.