Office Assistant

Blackrock Logistics Inc; Costa Mesa (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Blackrock Logistics Inc. is seeking an Office Assistant to support daily administrative operations in Costa Mesa, CA. The role focuses on greeting visitors, handling calls and emails, and maintaining orderly office systems to ensure smooth operations.

Responsibilities include data entry, filing, scheduling, and coordinating with various departments. Must have at least 1 year in an administrative role and proficiency in MS Office; bilingual English/Spanish a plus.

Qualifications

• High school diploma or equivalent is required.
• At least one year of experience in an office support, administrative, or clerical role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Strong written and verbal communication skills and attention to detail.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Greet visitors and screen and direct calls and emails professionally.
• Maintain a clean, organized reception and office spaces.
• Maintain filing systems, both physical and electronic.
• Perform data entry and ensure accuracy of records.
• Order and track office supplies and equipment.
• Operate office equipment and handle basic service requests.
• Schedule appointments and coordinate calendars for staff.
• Process mail, shipments, and deliveries.
• Provide administrative support to other departments and assist with special projects.

Skills

Communication skills

Organizational skills

Confidentiality

Bilingual English/Spanish

Education

High school diploma or equivalent

Associate's degree in business administration (preferred)

Tools

Microsoft Office Suite

Job description

About this position

Description:

Position Summary: The Office Assistant role provides essential administrative and clerical assistance to ensure the smooth, efficient daily operation of the office. This position supports staff and management with document preparation, correspondence, filing, data entry, and general office coordination, and plays a key role in maintaining organized office systems and delivering strong internal and external customer service.

Key Duties and Responsibilities:

• Greet visitors and answer, screen, and direct incoming phone calls and emails in a professional manner.
• Maintain a clean, organized, and welcoming reception area and shared office spaces.
• Maintain accurate physical and electronic filing systems, ensuring documents are organized and easily retrievable.
• Perform data entry and maintain the accuracy of company records and databases.
• Order and track inventory of office supplies and equipment.
• Operate office equipment and coordinate basic troubleshooting or service requests as needed.
• Schedule appointments and meetings and coordinate calendars for staff as needed.
• Process incoming and outgoing mail, shipments, and deliveries.
• Provide administrative support to other departments and assist with special projects as assigned.

Requirements:

Required Qualifications:

• High school diploma or equivalent required.
• At least one year of experience in an office support, administrative, or clerical role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality of sensitive information.

Preferred Skills and Experience:

• Associate's degree in business administration or a related field.
• Bilingual (English/Spanish) communication skills.

Physical & Environmental Requirements:

Physical Demands:

• Prolonged sitting (office/administrative work)
• Lifting up to 20 lbs.
• Repetitive hand/wrist movements (typing, scanning, equipment use)

Work Environment:

• Office Environment

Salary Information

$25 - $30Hourly Wage