Office Assistant

Blackrock Logistics Inc; Costa Mesa (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Blackrock Logistics Inc. in Costa Mesa, CA seeks an Office Assistant to provide essential administrative support for daily operations.

You will assist with document preparation, data entry, filing, scheduling, and reception duties while delivering strong internal and external customer service. Requirements include a high school diploma and at least 1 year in an office support role, proficiency in MS Office, and excellent organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• At least one year of office support/clerical experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Greet visitors and screen/direct calls and emails professionally.
• Maintain clean, organized reception and shared office spaces.
• Keep accurate physical and electronic filing systems.
• Perform data entry and maintain company records.
• Order and track inventory of office supplies and equipment.
• Operate office equipment and coordinate service requests.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Confidentiality

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

MS Office (Word, Excel, Outlook)

Job description

About this position

Position Summary: The Office Assistant role provides essential administrative and clerical assistance to ensure the smooth, efficient daily operation of the office. This position supports staff and management with document preparation, correspondence, filing, data entry, and general office coordination, and plays a key role in maintaining organized office systems and delivering strong internal and external customer service.

Key Duties and Responsibilities:

• Greet visitors and answer, screen, and direct incoming phone calls and emails in a professional manner.
• Maintain a clean, organized, and welcoming reception area and shared office spaces.
• Maintain accurate physical and electronic filing systems, ensuring documents are organized and easily retrievable.
• Perform data entry and maintain the accuracy of company records and databases.
• Order and track inventory of office supplies and equipment.
• Operate office equipment and coordinate basic troubleshooting or service requests as needed.
• Schedule appointments and meetings and coordinate calendars for staff as needed.
• Process incoming and outgoing mail, shipments, and deliveries.
• Provide administrative support to other departments and assist with special projects as assigned.

Salary Information

$25 - $30Hourly Wage

Requirements

Required Qualifications:

• High school diploma or equivalent required.
• At least one year of experience in an office support, administrative, or clerical role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality of sensitive information.

Preferred Skills and Experience:

• Associate's degree in business administration or a related field.
• Bilingual (English/Spanish) communication skills.

Physical & Environmental Requirements:

Physical Demands:

• Prolonged sitting (office/administrative work)
• Lifting up to 20 lbs.
• Repetitive hand/wrist movements (typing, scanning, equipment use)