Office Assistant

Cosmo Appliances; Chino (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Holiday pay

Employee discounts

Paid time off

Job summary

Cosmo Appliances is seeking a friendly receptionist to greet on-site visitors and assist customers with product inquiries and orders. You will manage documents, filing, mail, and routine admin tasks in a fast-growing startup environment.

The role requires 2+ years in an office setting, English fluency, and strong attention to detail. Proficiency in MS Office and ability to multitask are essential for success.

Qualifications

• 2+ years of experience in an office setting or administrative role.
• English required; Spanish preferred.
• Detail-oriented with accuracy and efficiency.
• Able to multitask and work in a team.
• Typing speed of at least 50 wpm and MS Office proficiency.
• High School diploma preferred; background check may be required.

Responsibilities

• Light receptionist duties: welcome on-site visitors and announce them to appropriate personnel.
• In-person customer service: assist walk-in customers with product inquiries and orders.
• Handling and assembly of shipping documents.
• Compile and prepare documents such as reports, records, and memos.
• Purchasing general office and warehouse supplies and maintaining stockroom.
• Scan and digitize documents for electronic filing and archival purposes.
• Organize and maintain filing systems, ensuring easy retrieval.
• Handle incoming/outgoing mail and email communications.
• Provide general administrative support to team members and executives.
• Perform data entry tasks and update records as required.
• Maintain confidentiality of sensitive information and adhere to company policies.
• Other general office/administrative duties; adaptable and growth-oriented.

Skills

English language

Spanish language

Typing 50 wpm

MS Office

Attention to detail

Multitasking

Team player

Tools

MS Office

Job description

Benefits:

• Holiday pay
• Employee discounts
• Paid time off

Cosmo is a rapidly growing appliance brand with a deep understanding of current and future customers and their needs in the kitchen. We will turn dream kitchens into realities for more consumers than ever before. The kitchen is the heart of the house, and few things are better than having a happy home. Having quality spaces to spend time with your loved ones is vital to a happy home. Our goal is to transform the kitchen by seamlessly integrating performance, technology, and design to advance the kitchen beyond mere form and function. With our products, we want to inspire people to come together and create unforgettable moments.

We're looking for team members who think big, move fast, work smart, and have a desire to do things better. We are interested in hiring great team members with the talent it takes to keep up with our growth and enjoy working in a fast startup environment.

Duties & Responsibilities:

• Light receptionist duties: welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• In-person customer service : assisting walk-in customers with product inquiries and placing orders
• Handling and assembly of shipping documents
• Compile and prepare documents such as reports, records, and memos.
• Purchasing general office and warehouse supplies and maintaining office supplies stockroom.
• Scan and digitize documents for electronic filing and archival purposes.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of documents.
• Handle incoming and outgoing correspondence, including mail and email.
• Provide general administrative support to team members and executives as needed.
• Perform data entry tasks and update records as required.
• Maintain confidentiality of sensitive information and adhere to company policies.
• Other general office / administrative duties may be assigned (we are looking for someone adaptable and willing to grow)

Minimum Qualifications:

• 2+ years of experience working in an office setting, an administrative capacity, or similar
• Language Proficiency : English - Required , Spanish - preferred but not required
• Detail-oriented individual who can produce accurate results efficiently
• Able to multitask and work in a team environment
• Computer Savvy (Must type at least 50 wpm)
• Must be proficient in computer knowledge including MS Office Suite products
• High School diploma preferred
• All candidates are subject to a background check and employment verification process

Job Type: Full-time

Expected hours: 40 per week