Office Assistant

State of California; California (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

The Office Assistant in the Records Section of the State of California performs tasks such as pulling, back-shifting, refilling folders, and filing documents while ensuring completeness. The role supports imaging prep and data entry into the JEDI system with careful attention to detail.

The position requires physical tasks like lifting and moving folders, and the ability to learn to operate various photocopiers and folding machines as part of daily records management.

Qualifications

• Minimum Requirements are in the Class Specification.
• Desirable qualifications include sorting, pulling, refiling folders, and preparing documents to image.
• Ability to lift and move boxes as part of filing and records handling.

Responsibilities

• Pull, back-shift, and refill folders; file documents into folders; analyze documents for completeness.
• Sort and prep documents by type for imaging and entry into JEDI.

Skills

Lifting up to 20 pounds

Pushing heavy carts

Attention to detail

Job description

The Office Assistant (OA) in the Records Section is responsible for pulling, back-shifting and refilling folders, filing documents into folders, analyzing documents for completeness, and sorts and prep's by document type. The OA must have the ability to learn to use various photocopiers and folding machines. The OA prepares and reviews documents for imaging and input into the Justice Electronic Document Imaging (JEDI) system with conscientious attention to detail and maintains Bureau files.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (GENERAL)

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Writes and labels out cards, and pitches documents and/or folders into terminal by digit order.
• Sorts, prepares, pulls, and refiles folders.
• Prepares and reviews documents to image and input into JEDI.
• Must be able to lift and move boxes weighing at least 20 pounds, carry an armload of folders.
• Push loaded folder carts weighing up to 225 pounds to transport folders to various delivery and pickup points.
• Ability to spend the majority of a regular shift (8 or 9 hours) bending, stooping, stretching, and climbing step stools or safety ladders while filing, refiling, and pulling folders in 8-foot-high mobile shelving units.
• Maintains files by straightening/shifting folders. Backshift's folder's as necessary, and performs other duties as assigned.