OFFICE ASSISTANT (GENERAL)

State of California; California (MO); On-site; USD 35,000 - 49,000; Full time

Job summary

The Office Assistant (General) role in the California Justice Information Services Division supports the Records and Biometric Identification Branch by handling, filing and refilling folders, and preparing documents for imaging in the JEDI system. The position requires attention to detail and the ability to learn various office machines.

New-to-State candidates will be hired at the minimum of the classification.

Qualifications

• Must have ability to handle and file documents accurately.
• Experience with filing and document handling is preferred.
• Ability to learn to use photocopiers and folding machines.
• Transcript or diploma may be required if using education to meet minimum qualifications.

Responsibilities

• Pull, back-shift, and refill folders; file documents.
• Analyze documents for completeness and sort by document type.
• Prepare and review documents for imaging and input into JEDI.
• Maintain and organize Bureau files; assist with imaging workflow.

Skills

Document handling

Filing

Lifting 20 pounds

Photocopiers

Education

Completion of the 12th grade

Tools

JEDI system

Job description

Office Assistant

OFFICE ASSISTANT (GENERAL)

$3,167.00 - $4,357.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/5/2026

The Office Assistant (OA) in the Records Section is responsible for pulling, back-shifting and refilling folders, filing documents into folders, analyzing documents for completeness, and sorts and prep’s by document type. The OA must have the ability to learn to use various photocopiers and folding machines The OA prepares and reviews documents for imaging and input into the Justice Electronic Document Imaging (JEDI) system with conscientious attention to detail and maintains Bureau files.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

• OFFICE ASSISTANT (GENERAL)

OFFICE ASSISTANT (GENERAL) $3,167.00 - $3,964.00A

$3,480.00 - $4,357.00B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Telework:

In Office

Job Type:

Permanent, Full Time

Work Shift:

Day Shift

Work Week:

Monday - Friday

Department Information

This position is located in the California Justice Information Services Division, Bureau Of Criminal Information and Analysis, Records and Biometric Identification Branch, Imaging and Live Scan Support Program, Imaging & Record Services Section.

Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov .

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit.The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Please note that this classification contains multiple salary ranges. New-to-State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 282. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.

ALTERNATE RANGE CRITERIA 282

Range A. This range shall apply to incumbents who do not meet the criteria for payment in Range B.

Range B. This range shall apply to incumbents who have satisfactorily completed either:

1. One year of experience in California state service performing clerical duties at a level of responsibility equivalent to that of an Office Assistant (General) Range A.

2. Experience: One year of clerical experience. (Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either: [a] one year of general education being equivalent to three months of experience; or [b] one year of education of a business or commercial nature being equivalent to six months of experience.) and

Education: Either equivalent to completion of the 12th grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through Manpower Development and Training Act. (One year of clerical work experience may be substituted for the required education.)

When the requirements for the criteria for a range are met and the appointing power so recommends, the employee shall receive a rate under the provisions of DPA Rule 599.674.

Special Requirements

A fingerprint check is required.

Clearly indicate JC – 532502 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment.

A background check is required (if applicable).

The Department of Justice does not provide visa sponsorship and is not an E-Verify employer.

Desirable Qualifications

• Writes and labels out cards, and pitches documents and/or folders into terminal by digit order.
• Sorts, prepares, pulls, and refiles folders.
• Prepares and reviews documents to image and input into JEDI.
• Must be able to lift and move boxes weighing at least 20 pounds, carry an armload of folders.
• Push loaded folder carts weighing up to 225 pounds to transport folders to various delivery and pickup points.
• Ability to spend the majority of a regular shift (8 or 9 hours) bending, stooping, stretching, and climbing step stools or safety ladders while filing, refiling, and pulling folders in 8-foot-high mobile shelving units.
• Maintains files by straightening/shifting folders. Backshift’s folder’s as necessary, and performs other duties as assigned.

Benefit information can be found on the CalHR website and the CalPERS website.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.