Office Assistant

The Bronx; Austin (TX); On-site; USD 23,000 - 32,000; Part time

Job summary

Scion Staffing has been engaged to conduct an immediate search for a part-time Office Assistant on behalf of our client, a mission-driven media organization based in Austin, Texas. This role oversees day-to-day office operations and provides general administrative support to the team.

Pay rate is $20.00 per hour for a 6-month, part-time temporary assignment, with 100% onsite work in downtown Austin. Ideal for detail-oriented professionals who thrive in a fast-paced environment and enjoy keeping

Qualifications

• 1+ years of administrative, receptionist, office assistant, or office management experience preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Friendly, professional, and customer-service oriented.

Responsibilities

• Manage daily office operations to maintain an organized, efficient, and professional workspace.
• Sort, distribute, and coordinate incoming and outgoing mail and deliveries.
• Monitor and replenish office, kitchen, and breakroom supplies, placing orders as needed.
• Maintain conference rooms, common areas, and kitchen spaces to ensure they are clean, organized, and fully stocked.
• Coordinate with vendors for office supplies, equipment, and facility-related needs.
• Assist with filing, data entry, document preparation, and general administrative support.
• Answer phones, greet visitors, and provide a welcoming front office experience.
• Support meeting preparation, including room setup and refreshments as needed.
• Assist with special projects and provide administrative support to leadership and staff.

Skills

Organizational skills

Time management

Independent work

Verbal and written communication

Customer service oriented

Tools

Microsoft Office Suite

Google Workspace

Job description

Scion Staffing has been engaged to conduct an immediate search for a part-time Office Assistant on behalf of our client, a highly respected mission-driven media organization based in Austin, Texas . This is an exciting opportunity for a detail-oriented professional who enjoys variety and thrives in a fast-paced environment. Our client is seeking a dependable, organized, and proactive Office Assistant to oversee the day-to-day operations of their office. This role is ideal for someone who enjoys creating an organized, welcoming workplace while supporting administrative and office management functions. The Office Assistant will ensure the office remains well-stocked, organized, and running efficiently while providing general administrative support to the team.

Key Responsibilities

• Manage daily office operations to maintain an organized, efficient, and professional workspace.
• Sort, distribute, and coordinate incoming and outgoing mail and deliveries.
• Monitor and replenish office, kitchen, and breakroom supplies, placing orders as needed.
• Maintain conference rooms, common areas, and kitchen spaces to ensure they are clean, organized, and fully stocked.
• Coordinate with vendors for office supplies, equipment, and facility-related needs.
• Assist with filing, data entry, document preparation, and general administrative support.
• Answer phones, greet visitors, and provide a welcoming front office experience.
• Support meeting preparation, including room setup and refreshments as needed.
• Assist with special projects and provide administrative support to leadership and staff.

Qualifications

• 1+ years of administrative, receptionist, office assistant, or office management experience preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Friendly, professional, and customer-service oriented.
• Ability to lift and move office supply boxes (up to 25 lbs.) as needed.

COMPENSATION & LOCATION

Pay Rate: $20.00 per hour Schedule: Part-Time Temporary Assignment (6 months) Location: 100% onsite in downtown Austin, TX

ABOUT OUR SEARCH FIRM

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.