Executive Assistant

Scion Staffing; Saint Paul (MN); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Hourly rate $34–$38

Onsite work schedule

Equipment provided

Collaborative team environment

Impactful mission-driven organization

Job summary

Scion Nonprofit Staffing has been engaged to conduct a search for an Executive Assistant for a respected mission-driven affordable housing and community development organization in St. Paul, Minnesota.

This temporary, onsite role supports multiple C-suite leaders and manages high-level administrative tasks. The ideal candidate excels in calendar management, confidential communications, board support, and coordinating meetings, with strong organizational and discretion skills, and proficiency

Qualifications

• Experience providing executive-level administrative support to C-suite leadership and Boards.
• Strong organization, project management, and multitasking with attention to detail.
• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to handle confidential information with discretion and good judgment.
• Notary Public certification or ability to obtain soon after hire.

Responsibilities

• Provide strategic administrative support to executive leadership, including calendar management, travel coordination, and confidential communications.
• Coordinate Board of Directors and committee meetings, agendas, minutes, and materials.
• Manage executive communications by triaging inquiries and ensuring timely follow-up.
• Prepare reports, presentations, spreadsheets, and documents with organized filing systems.
• Support front office operations and assist visitors, vendors, employees as needed.
• Assist with projects requiring approvals, signatures, and notarization.

Skills

Executive support to C-suite

Calendar management

Communication

Multitasking

Discretion

Project coordination

Education

Notary Public certification

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an Executive Assistant for a respected mission-driven affordable housing and community development organization. This is a temporary, onsite opportunity based in St. Paul, Minnesota, supporting executive leadership in a fast-paced and collaborative environment.

POSITION OVERVIEW

The Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative and board support while ensuring seamless day-to-day operations. This role supports multiple C-suite leaders, manages executive communications, coordinates board and committee activities, and helps drive organizational efficiency. The ideal candidate is highly organized, proactive, discreet, and thrives in a dynamic environment where priorities shift frequently.

PERKS

• $34–$38 per hour, depending on experience
• Onsite work schedule with opportunities for in-office collaboration
• Gain valuable experience supporting executive leadership at a respected mission-driven organization
• Equipment provided with a business casual work environment
• Opportunity to make an immediate impact in a collaborative, purpose-driven team

RESPONSIBILITIES

• Provide strategic administrative support to executive leadership, including complex calendar management, travel coordination, correspondence, presentations, and confidential communications.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, board portal administration, and document retention.
• Manage executive communications by triaging emails, phone calls, legal notices, and other inquiries while ensuring timely follow‑up.
• Prepare reports, presentations, spreadsheets, and business documents while maintaining organized electronic and physical filing systems.
• Coordinate executive projects, research, expense reporting, and company documentation requiring approvals, signatures, and notarization.
• Support front office operations by assisting visitors, vendors, employees, and providing general administrative support as needed.

QUALIFICATIONS

• Experience providing executive-level administrative support to C-suite leadership and Boards of Directors.
• Strong organizational, project management, communication, and multitasking skills with exceptional attention to detail.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Ability to manage confidential information with professionalism, discretion, and sound judgment.
• Notary Public certification or the ability to obtain certification shortly after hire.

COMPENSATION AND BENEFITS

This temporary opportunity offers a competitive hourly rate of $34–$38 per hour, based on experience. The position features an onsite work schedule, company‑provided equipment, business casual attire, and the opportunity to support executive leadership at a highly respected mission‑driven organization.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction‑based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.