Executive Assistant

The Bronx; Irving (TX); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Competitive salary

Exposure to executive leadership

Opportunity to support a nationalaviA

Ownership of projects

Comprehensive benefits package

Job summary

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a national professional association within the aviation industry. This is a full-time, direct-hire, onsite position in Euless, Texas, supporting the Executive Office and senior leadership team.

The Executive Assistant will provide high-level administrative support to the Executive Director, Vice President, and Secretary‑Treasurer, manage calendars, coordinate meetings and travel, and maintain records.

Qualifications

• Strong administrative or executive support background.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office, Outlook, Zoom, and SharePoint.
• Effective written and verbal communication with executives and staff.

Responsibilities

• Provide daily administrative support to the Executive Director, including calendar management, appointment coordination, HR-related documentation, staff records, communications, and meeting support.
• Provide primary administrative support to the Vice President and Secretary‑Treasurer, including correspondence, calendar management, meeting coordination, travel logistics, document preparation, and follow-up.
• Maintain official records for committees, staff, National Officers, and the Board of Directors, including committee lists, personnel documentation, recommendation lists, and monthly board packets.
• Support Board and executive meetings, including meeting preparation, board packets, orientation for incoming National Officers and Board members, and onsite meeting logistics.
• Maintain accurate and up‑to‑date information within SharePoint and other organizational systems while ensuring executive office supplies, records, and resources are properly maintained.
• Partner closely with the Senior Executive Assistant, HR Administration Manager, Executive leadership, and other internal stakeholders while anticipating needs and assisting with additional executive‑level projects.

Skills

Executive support

Calendar management

Discretion and confidentiality

Multitasking

Communication skills

Tools

Microsoft Office

SharePoint

Zoom

Outlook

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a national professional association within the aviation industry. This is a full-time, direct-hire, onsite position in Euless, Texas, supporting the Executive Office and senior leadership team.

POSITION OVERVIEW

The Executive Assistant will provide high-level administrative and organizational support to the Executive Director, Vice President, and Secretary‑Treasurer while maintaining the confidentiality and integrity of the Executive Office. This role will manage calendars, coordinate meetings and travel, maintain organizational records, and support executive-level communications and projects. The ideal candidate is highly organized, proactive, adaptable, and comfortable managing multiple priorities in a fast‑paced executive environment.

PERKS

• Competitive $80,000 annual salary with a stable, full-time direct-hire opportunity.


• Work directly alongside senior leadership and gain exposure to executive-level operations.


• Opportunity to support a nationally recognized professional association within the aviation industry.


• Collaborative environment with opportunities to take ownership of projects and make a meaningful organizational impact.


• Comprehensive benefits package offered by the organization.

RESPONSIBILITIES

• Provide daily administrative support to the Executive Director, including calendar management, appointment coordination, HR-related documentation, staff records, communications, and meeting support.


• Provide primary administrative support to the Vice President and Secretary‑Treasurer, including correspondence, calendar management, meeting coordination, travel logistics, document preparation, and follow‑up.


• Maintain official records for committees, staff, National Officers, and the Board of Directors, including committee lists, personnel documentation, recommendation lists, and monthly board packets.


• Support Board and executive meetings, including meeting preparation, board packets, orientation for incoming National Officers and Board members, and onsite meeting logistics.


• Maintain accurate and up‑to‑date information within SharePoint and other organizational systems while ensuring executive office supplies, records, and resources are properly maintained.


• Partner closely with the Senior Executive Assistant, HR Administration Manager, Executive leadership, and other internal stakeholders while anticipating needs and assisting with additional executive‑level projects.

QUALIFICATIONS

• Strong administrative or executive support background with excellent organizational and time‑management skills.


• Proficiency with Microsoft Office, Outlook, Zoom, and SharePoint, with the ability to quickly learn new systems.


• Excellent written, verbal, and telephone communication skills, with the ability to interact professionally with executives, board members, staff, and external stakeholders.


• Ability to handle confidential information with discretion and exercise sound judgment.


• Highly adaptable, self‑directed, and able to multitask, problem‑solve, and prioritize competing requests in a constantly changing environment.

COMPENSATION AND BENEFITS

• Salary: $80,000 annually.


• Full‑time, direct‑hire position.


• Onsite Monday–Friday in Euless, TX.


• Standard schedule of 9:00 AM–5:00 PM or 8:00 AM–4:00 PM, with some flexibility.


• Benefits package offered by the organization.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction‑based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.