Administrative Professional Assistant to the Assistant Principal

TrulyHired; Warren (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Warren Woods Middle School in Warren, MI is seeking an Administrative Professional Assistant to the Assistant Principal. The role supports students, staff, parents, and visitors, acting as the primary point of contact and ensuring smooth school office operations.

This position requires proficient use of Microsoft Office (Excel emphasis) and experience with student information systems; you will manage attendance records, schedules, and routine correspondence.

Qualifications

• Bachelor's degree preferred; relative school district or admin/data management may be considered in lieu of degree.
• Previous school employment experience.
• Proficient with Microsoft Office applications, particularly Excel, and able to learn and use student information systems.

Responsibilities

• Prepare, type, and maintain letters, memoranda, reports, and forms; file records.
• Receive, screen, and route calls and inquiries to staff.
• Process and distribute mail; use district software to prepare reports and manage student data.
• Maintain attendance records, tardy documentation, and daily attendance reports.
• Serve as receptionist and support athletics, fundraising, and admin tasks.
• Record and file student information, supervise office assistants, and ensure punctual attendance.

Skills

Communication

Organization

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

PowerSchool

Frontline

FMX

Databases

Job description

Job Description

Warren Woods Middle School

Administrative Professional Assistant to the Assistant Prncipal

203 Days per year - 5 days before Teachers and 5 days after Teachers

School Calendar - 7:30pm - 4pm

SUMMARY:

Serve as the confidential administrative assistant to the Assistant Principal while providing professional, courteous, and efficient support to students, staff, parents, and visitors. Act as a primary point of contact and help ensure the smooth operation of the school office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare, type, and maintain letters, memoranda, reports, forms, and other correspondence; file both general and confidential records.
• Receive, screen, and route telephone calls and in-person inquiries to the appropriate staff members.
• Process and distribute incoming and outgoing mail.
• Utilize district software and computer applications to prepare reports, manage student schedules, and maintain student account information.
• Operate and maintain proficiency with standard office equipment.
• Assist with processing requisitions and distributing supplies from inventory or stockroom resources.
• Maintain accurate student attendance records, including tardy documentation; compile and distribute daily attendance reports.
• Respond to student accidents and illnesses, assist with transportation and bus-related concerns, and address other issues as they arise.
• Serve as receptionist at the main office, assisting students, staff, parents, and visitors with questions and requests.
• Support the Assistant Principal with athletic programs, fundraising activities, and related administrative responsibilities.
• Record, maintain, and file student information, including contact records, medical documentation, disciplinary records, and locker assignments.
• Assist in supervising and directing student office assistants.
• Regular, reliable and punctual attendance are an essential function of the position.
• Perform other duties and responsibilities as assigned by administration.

Requirements

• Bachelor's degree preferred (relative school district, administrative or data management may be considered in lieu of degree)
• Previous school employment experience
• Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems. Experience with PowerSchool, Frontline, FMX and other district systems is preferred; training will be provided as needed.

Requirements Continued

• Ability to accurately input and retrieve computer data and work at computer for long periods of time.
• Must possess a high degree of efficiency and accuracy.
• Ability to work with general supervision and/or independently.
• Must possess a high level of skill in communication, both written and verbal
• Must possess strong interpersonal skills with a demonstrated ability to work harmoniously with office staff, administration, students, and parents.
• Ability to remain calm in stressful situations.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Ability to establish and maintain effective working relationships with students, staff and the community.

OTHER SKILLS and ABILITIES:

Proficient in use of a personal computer and related software. Ability to communicate clearly & concisely, both orally and in writing. Ability to develop effective working relationships with students, staff and the school community. Stamina to withstand the rigor of a busy school office. Ability to perform duties with awareness of all district requirements and Board of Education policies.

WORKING CONDITIONS:

Language Skills - Ability to read, analyze, and interpret documents. Ability to write, correspondence. Ability to effectively present information and respond to questions from administrators, staff, parents and students.

Mathematical and Reasoning Skills

- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. APA's work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The employee may be required to meet multiple demands from several people and interact with the public and other staff.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.