Custodial and Maintenance Supervisor

Sylvania; Oak Lawn (IL); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Oak Lawn-Hometown School District 123 is seeking a Custodial/Maintenance Supervisor to oversee district custodial and maintenance staff across multiple sites. You will ensure the appearance, safety, and upkeep of buildings and grounds, working under the Director of Buildings and Grounds and collaborating with school principals.

The role requires strong leadership, the ability to read blueprints, and hands-on knowledge of HVAC, electrical, plumbing, and boilers.

Qualifications

• High School Diploma or equivalent required.
• Minimum five years in maintenance in a district or multi-building setting.
• Valid Illinois driver's license required.
• On-call emergencies and after-hours work availability.
• HVAC/electrical/plumbing/boilers licensure preferred.
• Demonstrated staff management and leadership skills.
• Ability to read blueprints and construction specifications.
• Familiarity with energy management and facility software.

Responsibilities

• Supervise custodial and maintenance staff and direct work assignments.
• Perform daily facility tours for quality, cleanliness, and safety.
• Plan, schedule, and coordinate maintenance projects and summer programs.
• Respond to alarms after hours, weekends, and holidays.
• Maintain records, reports, and inventories; coordinate with vendors.
• Assist in hiring, training, and evaluating personnel.
• Communicate with administration, staff, and the community.

Skills

Staff management

Leadership

Communication skills

Reading blueprints

Problem solving

Education

High School Diploma or equivalent

Valid Illinois driver’s license

HVAC/electrical/plumbing/boilers licensure preferred

Tools

Energy management systems

Facility management software

Spreadsheets

Word processing

Databases

Job description

Our Mission & Strategic Vision

Our mission is to prepare today's learners for tomorrow's world. We seek to intentionally design an environment where every student is held to high expectations and empowered to reach their full potential as productive, well-rounded humans. Driven by our strategic framework, we are committed to five key pillars of excellence:

• Academic Success: Building strong foundations for lifelong learning.
• Supportive & Safe Schools: Nurturing student well-being and security.
• A Thriving Workforce: Sustaining a dedicated and inspired team.
• Operational Excellence: Meeting evolving district needs with efficiency.
• Community Engagement: Fostering reciprocal, authentic relationships.

Our Portrait of a Graduate serves as our "north star," expanding the definition of success to include both core academic knowledge and the essential competencies our community identifies as vital for our students to leave ready for their next step within their academic journey, future work, and life. By clearly articulating these student-focused outcomes. The entire School District 123 Strategic Framework and Portrait of a Graduate can be found at: plan.d123.org.

Job Requirements

The Custodial/Maintenance Supervisor oversees the custodial and maintenance staff and is responsible for the appearance, cleanliness, safety, and upkeep of District buildings and grounds. Supervisory authority extends to all custodial, maintenance, and sweeper personnel within the schools, along with other activities assigned by the Director of Buildings and Grounds. The position works across all District sites, reports to the Director of Buildings and Grounds, and remains responsive to the direction and vision of each Building Principal. The role is highly visible and requires daily contact with building administration, office staff, District personnel, and outside vendors. The position carries 24 hour on-call responsibility for alarm response and emergency work, including after-hours, weekends, and holidays.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. They are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.

Job Qualifications

• High School Diploma or equivalent.
• Five years of maintenance experience within a school district or a large multi-building operation, including a minimum of three years in a supervisory role preferred.
• Valid Illinois driver's license.
• Availability for 24 hour on-call response to emergencies and unplanned work.
• Certification or licensure in HVAC, electrical, plumbing, or boilers preferred.
• Demonstrated staff management, organizational, and leadership skills.
• Strong written and verbal communication skills, including the ability to read and write in English.
• Proficiency with computerized energy management systems, facility management software, spreadsheets, word processing, and databases.
• Ability to read blueprints and construction specifications.
• Ability to work effectively with a variety of people in a highly diverse environment.
• Alternatives to the above qualifications that the Board finds appropriate and acceptable may be approved.

Direct Supervisor

Director of Buildings and Grounds, may receive assignments from administrative personnel as required or assist with special projects as assigned by District administration.

Essential Functions & Responsibilities

• Demonstrate support of the Oak Lawn-Hometown School District #123 Strategic Framework.
• Uphold the established Board of Education policies, regulations, and administrative procedures.

Supervision and Staff Management

• Supervise custodial and maintenance staff, including direction of work, re-direction, discipline, and assistance with evaluation of personnel.
• Supervise and instruct staff in the performance of maintenance functions.
• Organize and assign the work force to establish optimum efficiency in cooperation with the Director of Buildings and Grounds.
• Manage the organization and assignment of work order tickets to maintenance and custodial team members.
• Assist with hiring, training, and the assignment of substitute personnel.
• Assist in administering in-service and other training programs required for the safe and efficient conduct of Buildings and Grounds operations.
• Provide custodial staff with technical information and assistance relating to services, products, and performance standards.
• Establish and maintain effective, productive working relationships with supervisors, co-workers, and the school community.
• Demonstrate professionalism and contribute to a positive work environment.
• Assist in upholding the duties of the Director of Buildings and Grounds in their absence.

Operations and Quality Control

• Conduct daily tours of District facilities to assure quality control, cleanliness, and security of the premises.
• Establish quality control methods and inspections in coordination with the Director of Buildings and Grounds.
• Exercise independent judgment and formulate work procedures within the limits of the position to accomplish assigned tasks.
• Interpret and apply directives relating to worker health and safety.
• Keep the Director of Buildings and Grounds informed of all employee concerns, maintenance problems, and matters such as personnel actions, staffing, scheduling, methods, materials, and equipment.
• Prepare reports and maintain accurate records, including files for plans, specifications, manuals, and warranties related to assigned buildings and sites.
• Plan, schedule, and coordinate summer maintenance programs.
• Assist in evaluating new products, equipment, and work methods.

Maintenance and Facilities

• Monitor HVAC and Building Automation Systems during assigned hours, making necessary adjustments.
• Perform preventive maintenance and routine checks on all buildings, machinery, and equipment, including boilers, motors, pumps, and compressors.
• Maintain heating plants at optimum levels in coordination with the Director of Buildings and Grounds.
• Maintain electrical systems, plumbing systems, and all District buildings and grounds in coordination with the Director of Buildings and Grounds.
• Oversee custodial service support programs, including equipment repair, replacement, and safety.
• Oversee the inventory of maintenance and custodial supplies and assist with the purchase of supplies and equipment.
• Coordinate outside contractor support when needed, within the limits established by the Board and according to procedures established by the Superintendent.
• Assist in preparing plans and specifications for major maintenance projects, remodeling of facilities, and site work within the capabilities of staff.
• Oversee the removal of snow and ice from walks and other designated areas.
• Maintain clean and orderly maintenance shops and storage spaces.
• Respond to alarm calls, including burglary, fire, and high temperature alarms, after-hours, on weekends, and on holidays.
• Perform other custodial and maintenance duties as required or assigned by the Director of Buildings and Grounds.

General

• Communicate regularly with building administration and office staff regarding cleaning, event setup, and special accommodations.
• Maintain confidentiality of student records, staff information and program documentation.
• Communicate and cooperate with colleagues, students, parents/guardians, and the community as needed to meet professional standards.
• Participate in department meetings, professional development, workshops, and other responsibilities as assigned by the Director of Buildings and Grounds or designee in accordance with the Board of Education.
• Utilize time management techniques to organize and prioritize work.
• Regular attendance and/or physical presence at the job.

Required Knowledge, Skills, and Abilities

• Knowledge of HVAC and refrigeration systems, including boilers, chillers, pumps, motors, air handling units, compressors, rooftop units, and automation systems.
• Knowledge of carpentry, electrical, and plumbing work.
• Knowledge of safety practices and OSHA requirements.
• Knowledge of construction standards and the ability to interpret construction documents.
• Knowledge of grounds maintenance and athletic field maintenance.
• Knowledge of Health Life Safety practices in schools.

Physical Demands

• Ability to walk and stand for prolonged periods and perform work requiring physical dexterity.
• Ability to lift up to 50 pounds.
• Ability to bend, stoop, kneel, crawl, climb, push, pull, and sit.
• Ability to work on uneven or slippery surfaces.
• Ability to climb and work from ladders.
• Must be able to meet the essential requirements with or without reasonable accommodations.

Work Environment

• Assigned work hours are variable. Start times, shift length, and days of work may be adjusted based on District needs, seasonal demands, scheduled events, and the supervision requirements of the team.
• Duties vary and are performed in both indoor and outdoor settings, including exposure to seasonal weather conditions.
• Travel to various sites within the District and other locations is expected based on District needs.
• Requires availability for after-hours, weekend, and holiday response to alarms and emergencies.

Terms of Employment

• Status: District Staff, Non-Union, Exempt
• Months/Year: 12 months
• Salary: $65,000 - $75,000/yr commensurate with experience

Evaluation

Performance in this position will be evaluated at least annually by the Director of Buildings and Grounds or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.

The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.