Principal's Secretary - Elementary, Class IV, 11-Month

Lakeview School District; Lakeview (MI); On-site; USD 36,000 - 60,000; Full time

Job summary

Lakeview School District is seeking a qualified secretary to the principal to support communications, record-keeping, and cash handling for the school community.

The role includes greeting visitors, managing schedules, processing student records, and coordinating building operations with staff and volunteers. Strong communication, basic bookkeeping, and proficiency in Microsoft Office are required.

Qualifications

• High School diploma or Equivalent required.
• Strong written and verbal communication skills are essential.
• Proficient in basic math and bookkeeping.
• Computer literacy with Microsoft Office; familiarity with Google Docs and email expected.

Responsibilities

• Regular attendance to ensure dependable service to children and families.
• Greet visitors and manage front desk communications.
• Maintain school records and files for building and principal needs.
• Process student entry/withdrawal records and schedule management.
• Coordinate building use and messsage distribution; support volunteers and staff.

Skills

Communication skills

Customer service

Basic math

Microsoft Office

Google Docs

Multi-tasking

Bilingual preferred

Interpersonal skills

Education

High School diploma or EquivalENT

Tools

Microsoft Office

Skyward

Google

Job description

Lakeview School District is dedicated to organizational excellence and supports and encourages the development and implementation of multicultural perspectives across all areas of the organization, the celebration of diversity, and the assets that diversity brings to our organization.

SUMMARY:

Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Regular, dependable attendance is a critical performance factor to ensure consistent, high quality services to children and families.
• Makes and receives telephone calls, takes messages, route calls, set appointments.
• Maintains school records and files for building, principal and related requirements.
• Greets visitors.
• Maintain the security of the building by authorizing entrance into the building.
• Processes entry/withdrawal of students, both paper and electronic records.
• Facilitates the scheduling of students in student management system.
• Types, prepares, distributes, files records/reports, correspondence, mailings, etc. related to building functions and principal needs.
• Assists principal in the organization of volunteers to the building.
• Facilitates the subsystem for the bldg. (Make sure rooms are covered when jobs are unfilled. Reconcile absences. Edit or delete sub jobs if they are inputted incorrectly.)
• Track teacher/staff PD forms to reconcile with sub requests.
• Collect and look over time sheets and/or activity logs for building staff.
• Maintain membership/count day audit binder two times a year.
• Maintain Trust & Agency account; prepare checks, make deposits.
• Takes/transcribes notes for correspondence.
• Schedules use of building & provides weekly building schedule to custodial service.
• Kindergarten Roundup preparation.
• Attends Open House and Conferences.
• Orders, processes, building and/or office materials.
• Serves as confidential secretary to the principal.
• Provides appropriate first aid needs.
• Administers medication according to policy and regulations to include insulin treatments, inhalers, nebulizers, and epi pens.
• Operates and maintains standard office equipment (Refill laminating film & fix copy machine before service is called. Maintain copy codes for copy machine).
• Facilitates mass communication to parents, students, community member, and specific groups either in written or verbal format, including newsletters, as directed by the administration.
• Complete morning announcements and interim announcements by using school intercom system.
• Coordinates transportation for field trips.
• Other duties as assigned.

Qualifications:

Education/ Certification:

• High School diploma or Equivalent

Special Knowledge/Skills:

• Strong written and verbal communication, interpersonal, and customer-service skills
• Performs basic mathematical calculations
• Basic bookkeeping skills
• Computer literacy and proficiency in Microsoft Office, including the willingness to learn and use new computer programs/applications. Knowledge of Google Docs and E-Mail is a plus.
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to develop effective working relationships with all students, staff and the school community.
• Ability to perform duties with awareness of all district requirements and policies.
• Experience working with students in a diverse, multicultural academic setting preferred
• Ability to perform duties of a sensitive & confidential nature
• Bilingual preferred

Experience:

• 3-5 years’ experience in an educational office environment preferred
• Knowledge of District software (Microsoft Office Suite, Skyward, Google) preferred
• Ability to communicate clearly both orally and in writing

PHYSICAL DEMANDS:

• Physical ability to perform the above listed essential functions with or without reasonable accommodation.
• Physical, mental, and emotional requirements will be developed when needed for purposes of reasonable accommodation.

Compensation Package:

A competitive salary combined with a comprehensive fringe benefit package will be offered to the successful applicant.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of administrators, staff and the general public.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plan and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES:

Ability to apply knowledge of current research and theory to instructional program; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students to whom assigned. Ability to establish and maintain effective relationships with students, peers and parents; skill in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

EOE