Office Administrator - TEMPORARY Bilingual Spanish & English

gothiclandscape; El Cajon (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Gothic Landscape in El Cajon, CA is seeking a bilingual Office Administrator (Spanish & English) for a temporary, full-time on-site role, Monday through Friday, 7:00 a.m. to 3:30 p.m.

The ideal candidate will be detail-oriented, resourceful, and able to work independently in a fast-paced environment. Responsibilities include weekly payroll processing, AP/AR, purchase orders, vendor inquiries, onboarding new employees, and general office tasks.

Qualifications

• 2 years+ of office experience with payroll, AP, AR and PO.
• Bilingual in Spanish and English (required).
• Detail-oriented with strong organizational skills and ability to multi-task.
• Experience in landscaping or construction industries preferred.
• Proficient in MS Office, specifically Excel.

Responsibilities

• Weekly payroll processing, including time cards and pay distribution.
• Enter and audit purchase orders and material costs.
• Answer all incoming vendor inquiries.
• Coordinate new employee onboarding and forms.
• Provide general office tasks: filing, mail, data entry.
• Handle other administrative responsibilities as required.

Skills

Payroll processing

Data entry

Accounts payable

Accounts receivable

Purchase ordering

Bilingual Spanish-English

MS Office

Excel

Supervisory experience

Job description

Bilingual Office Administrator (Spanish & English is required): This is a TEMPORARY, full-time, on-site position in El Cajon (not remote), working Monday - Friday from 7:00 a.m. to 3:30 p.m.

The ideal candidate will be detail oriented, resourceful and able to work independently in a fast- paced environment.

Highlights of what our Office Administrator will include, but not limited to:

• Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution


• Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases


• Answers all incoming calls to include vendor inquiries


• Handles/coordinates new employee on-boarding including completion of employee forms


• Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.


• Other administrative responsibilities as required

Are you the right fit for this role?

Skills & experience that are necessary as an Office Administrator will include, but not limited to:

• 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required


• Bilingual in Spanish and English (required) and able to work independently


• Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines


• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred


• Proficient in MS Office - Specifically Excel

HOURLY RATE:

• $28.00 - $30.00 per hour (specific compensation may vary based on overall skills, experience and location)

OUR EEO POLICY

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, uniform service member and veteran status, marital status, pregnancy, age, national origin, ancestry, citizenship status, disability, protected medical condition, genetic information, sexual orientation, or any other protected status in accordance with all applicable federal, state, and local laws.