Human Resources & Payroll Coord

AppleOne Employment Services; Concord (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is assisting a construction organization in Concord, CA to find a detail-oriented HR & Payroll Coordinator for a full-time, temp-to-hire role. You will handle payroll, benefits, onboarding, and confidential records in a fast-paced setting with opportunities for long-term growth.

The role offers $28.00–$30.00 per hour, with a conversion salary upon permanent hire, and a full-time schedule. Join a team that values accuracy, discretion, and dependable support.

Qualifications

• 2+ years in HR, payroll, benefits, or related administration.
• Payroll processing experience preferred.
• Knowledge of payroll taxes, 401(k), garnishments, EDD forms, I-9 audits, and benefits invoicing.
• Intermediate Excel skills.
• Experience with HRIS or payroll systems.

Responsibilities

• Process weekly payroll for confidential employees, including payroll tax payments, 401(k) contributions, garnishments, and EDD documentation.
• Support benefits administration by reviewing monthly health insurance invoices and assisting with employee leave tracking, including FMLA.
• Maintain HR compliance records, including Form I-9 documentation, quarterly I-9 audits, employment verifications, and employee files.
• Coordinate onboarding activities, prepare offer letters, collect new-hire documentation, and assist with interview scheduling.
• Maintain accurate and confidential employee records while supporting HR projects, administrative needs, and compliance-related activities.
• Prioritize deadlines, follow up on pending items, and ensure sensitive employee information is handled with professionalism and discretion.

Skills

Payroll processing

HR administration

Confidential records handling

Benefits administration

FMLA tracking

Tools

Excel

HRIS

Payroll systems

Job description

Job Summary

A well-established construction organization in Concord, CA is seeking a detail-oriented Human Resources & Payroll Coordinator for a full-time, temp-to-hire opportunity. This role is ideal for an HR administrative professional who enjoys working with payroll, benefits, compliance, onboarding, and confidential employee records in a fast-paced environment. This position offers a strong opportunity for long-term growth with a stable company, competitive hourly pay, and exposure to a broad range of HR operations. The team values accuracy, follow-through, confidentiality, and dependable support. Candidates can expect a professional environment with supportive leadership, positive teamwork, and the opportunity to build a career path within human resources and payroll administration.

Key Responsibilities

• Process weekly payroll for confidential employees, including payroll tax payments, 401(k) contributions, garnishments, and EDD documentation.
• Support benefits administration by reviewing monthly health insurance invoices and assisting with employee leave tracking, including FMLA.
• Maintain HR compliance records, including Form I-9 documentation, quarterly I-9 audits, employment verifications, and employee files.
• Coordinate onboarding activities, prepare offer letters, collect new-hire documentation, and assist with interview scheduling.
• Maintain accurate and confidential employee records while supporting HR projects, administrative needs, and compliance-related activities.
• Prioritize deadlines, follow up on pending items, and ensure sensitive employee information is handled with professionalism and discretion.

Compensation and Benefits

• Pay Rate: $28.00 to $30.00 per hour, flexible based on experience.
• Conversion Salary: Approximately $29.00 to $35.00 per hour equivalent upon permanent hire, depending on experience.
• Schedule: Full-time.
• Job Type: Temp-to-hire.
• Location: Concord, CA.
• Major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process weekly payroll, payroll taxes, 401(k) contributions, garnishments, and related payroll documentation.
• Support benefits administration, FMLA tracking, health insurance invoice review, and employee leave records.
• Manage onboarding documentation, offer letters, employment verifications, I-9 records, and compliance audits.
• Maintain confidential HR records and support HR projects in a deadline-driven environment.
• 2+ years of human resources, payroll, benefits, HR administration, or related administrative experience preferred.
• Payroll processing experience strongly preferred.
• Knowledge of payroll tax processing, 401(k) contributions, employee garnishments, EDD forms, FMLA tracking, I-9 audits, employment verifications, and benefits invoicing.
• Experience handling confidential employee information with accuracy and discretion.
• Intermediate Microsoft Excel skills.
• Experience using HRIS or payroll systems.
• Strong organization, time management, follow-up, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently, meet deadlines, and maintain accuracy in a fast-paced environment.

Preferred Qualifications

• Experience supporting HR operations in the construction, industrial facilities, infrastructure, or related industry.
• Experience with benefits administration, onboarding, employee records management, and HR compliance.
• Familiarity with confidential payroll processing for employee groups.
• Ability to quickly adapt to internal systems, processes, and compliance requirements.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available at https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available at https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Major medical, dental, vision, 401k and any statutory sick pay where required for temporary assignments lasting 13 weeks or longer.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

E-Verify program in certain locations as required by law.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.