Office Administrator - TEMPORARY Bilingual Spanish & English

Gothic Landscape; El Cajon (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Gothic Landscape in El Cajon, CA seeks a Bilingual Office Administrator (Spanish & English) for a temporary, full-time, on-site role. Work hours are 7:00 a.m. – 3:30 p.m., Monday through Friday.

Responsibilities include payroll processing, accounts payable/receivable, purchase ordering, vendor inquiries, and new employee onboarding. The ideal candidate is detail-oriented, resourceful, and able to work independently in a fast-paced environment, with MS Office Excel proficiency and landscape/

Qualifications

• 2+ years of office experience with payroll, AP/AR, and purchasing.
• Bilingual in Spanish and English required.
• Strong organizational skills and attention to detail.
• Experience in landscape or construction industries is preferred.

Responsibilities

• Weekly payroll processing and data entry of time cards.
• Enter and manage purchase orders, receipts, and cost allocations.
• Answer vendor inquiries and support onboarding of new employees.
• Perform general office tasks such as filing and data entry.
• Coordinate other administrative responsibilities as needed.

Skills

Payroll processing

Accounts payable

Accounts receivable

Purchase orders

Bilingual Spanish/English

MS Excel

Organizational skills

Attention to detail

Tools

MS Excel

Accounting software

Job description

Bilingual Office Administrator (Spanish & English is required): This is a TEMPORARY, full-time, on-site position in El Cajon (not remote), working Monday - Friday from 7:00 a.m. to 3:30 p.m.

The ideal candidate will be detail oriented, resourceful and able to work independently in a fast- paced environment.

Highlights of what our Office Administrator will include, but not limited to:

• Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
• Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases
• Answers all incoming calls to include vendor inquiries
• Handles/coordinates new employee on-boarding including completion of employee forms
• Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.
• Other administrative responsibilities as required

Are you the right fit for this role?

Skills & experience that are necessary as an Office Administrator will include, but not limited to:

• 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
• Bilingual in Spanish and English (required) and able to work independently
• Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
• Proficient in MS Office - Specifically Excel

HOURLY RATE:

• $28.00 - $30.00 per hour (specific compensation may vary based on overall skills, experience and location)

OUR EEO POLICY

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, uniform service member and veteran status, marital status, pregnancy, age, national origin, ancestry, citizenship status, disability, protected medical condition, genetic information, sexual orientation, or any other protected status in accordance with all applicable federal, state, and local laws.