ABA Scheduler/Operations Assistant

Autbsolutions; Harbor Pines (CA); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

401(k) matching

Employee discounts

Flexible schedule

Training & development

Wellness resources

Job summary

Autonomous Behavior Solutions in Harbor City, CA, is seeking a part-time Scheduler/Operations Assistant to support clinical and administrative teams. This role involves coordinating schedules, onboarding staff, and assisting with office operations.

The ideal candidate is highly organized, detail-oriented, and passionate about helping others. A flexible schedule (1:30 PM – 6:30 PM) offers opportunities for advancement as the organization grows.

Qualifications

• Excellent oral and written communication skills.
• Strong attention to detail and high accuracy.
• Prior experience in scheduling or administrative support.

Responsibilities

• Coordinate daily, weekly, and monthly schedules.
• Communicate schedule changes promptly.
• Answer and direct incoming calls and emails.
• Support client onboarding and intake calls.
• Assist with employee offboarding and operational tasks.

Skills

Bilingual (English/Spanish)

ABA scheduling software

Microsoft Office

Google Workspace

Excellent communication

Attention to detail

Organizational skills

Flexibility

Multitasking

Dependability

Job description

Benefits

• 401(k)
• 401(k) matching
• Company parties
• Employee discounts
• Flexible schedule
• Opportunity for advancement
• Training & development
• Wellness resources

Scheduler/Operations Assistant

Location: Harbor City, CA

Job Type: Part-Time (Monday–Friday, 1:30 PM – 6:30 PM) *Potential for full-time as the organization's needs expand*

Pay Range: $21 – $24.50 per hour

Benefits & Perks

• 401(k) with company matching
• Paid company holidays off
• Discounted gym memberships
• Employee discounts on various products and services
• Participation in company-sponsored events and team-building activities
• Supportive, collaborative, and mission-driven work environment

About Autonomous Behavior Solutions

The mission of Autonomous Behavior Solutions is to provide behavioral health services that focus on data-driven results, illustrating a strong journey and foundation built on autonomy, compassion, collaboration, and clinical expertise for those with autism spectrum disorders and other behavioral health challenges. We’re looking for a highly organized and motivated Scheduler/Operations Assistant who shares our commitment to excellence and client-centered care.

Position Summary

The Scheduler/Operations Assistant plays a vital role in supporting our clinical and administrative teams by coordinating schedules, managing communications, onboarding new staff, and assisting with office operations. This role is ideal for someone who is detail-oriented, proactive, and passionate about helping others.

Key Responsibilities

Scheduling & Operations

• Coordinate and maintain daily, weekly, and monthly schedules for clients, RBTs, and assistant supervisors.
• Ensure all sessions are appropriately staffed and scheduled.
• Communicate schedule changes or cancellations promptly
• Organize and support office events and team-building activities

Client & Staff Communication

• Answer and direct incoming calls, voicemails, and emails professionally
• Liaise between families and the billing department as needed.
• Communicate efficiently with clients and staff regarding scheduling and updates
• Maintain confidentiality and adhere to HIPAA and mandated reporting requirements

Onboarding Support

• Welcome new employees, and provide initial training on office tools and systems.
• Assist with completing and processing onboarding paperwork
• Create staff accounts in company systems and take employee badge photos
• Support client onboarding, including intake calls, setting up profiles, and sending paperwork.

Administrative Support

• Manage records, transcribe meeting notes, and prepare training materials and workshop materials.
• Use GSuite and CentralReach to support administrative and clinical operations.
• Assist with employee offboarding and other operational tasks as needed.

Qualifications

• Bilingual in English and Spanish preferred but not required.
• Experience with ABA scheduling software (e.g., CentralReach) is a plus.
• Proficient in Microsoft Office and Google Workspace
• Excellent oral and written communication skillsStrong attention to detail and a high degree of accuracy
• Organized, flexible, and able to multitask in a fast-paced environment
• Self-directed and dependable with minimal supervision
• Prior experience in appointment scheduling or administrative support
• Experience in healthcare or behavioral health.

Join Our Team

If you're passionate about making a difference in the lives of families and children and eager to contribute to a collaborative and caring workplace, we welcome your application!

Autonomous Behavior Solutions is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace where all individuals are respected, valued, and supported. We do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, genetic information, veteran status, or any other legally protected status. We encourage applicants from all backgrounds to apply and join our mission-driven team.