Office Scheduler

DV Therapy Learning Center; Bakersfield (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) with 4% Match

CEU Reimbursement

Professional Liability Insurance

AT&T Plan Option

Gym Stipend

LifeMart Discounts

LifeCare Mental Health Support

Paid Holidays

Accrued Sick Days

Job summary

DV Therapy Learning Center is seeking an Administrative Assistant in Scheduling to join our team in Bakersfield, CA. You will oversee front office operations, coordinate client appointments, and support both clinical and administrative teams in a patient-centered environment.

The role involves managing the master schedule, communicating with clients about reminders and changes, and assisting with onboarding, billing inquiries, and general admin tasks.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Responsibilities

• Schedule & client communication: coordinate and manage appointments using cloud-based software; maintain master schedule with accuracy; inform clients of reminders, changes and rescheduling.
• Front office & staff support: greet clients, manage check-ins, assist with onboarding and training schedules, maintain a welcoming front office.
• Records & admin: organize electronic health records (HIPAA-compliant); assist with billing inquiries and data entry; support general office tasks.

Job description

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments, and support both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care.

Hours

Monday to Friday 1:30-7:30 pm

Responsibilities

Scheduling & Client Communication

• Coordinate and manage appointments using cloud-based software
• Maintain the master schedule with accuracy and timeliness
• Communicate with clients about reminders, changes, and rescheduling

Front Office & Staff Support

• Greet clients warmly and manage check-ins
• Assist with onboarding and training schedules
• Maintain a welcoming and organized front office

Records & Admin Support

• Organize electronic health records (HIPAA-compliant)
• Assist with billing inquiries and data entry
• Support general office tasks (filing, supplies, etc.)

Qualifications

• High school diploma or GED.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Benefits

We offer different benefits based on your work schedule: Full-Time and Part-Time. Please see below our benefits.

Benefits Overview

DV Therapy Benefits – Full‑Time

• Accrued Sick Days: 5 days after 90 days
• Paid Holidays: 6 days (eligibility required)
• Health Insurance: Available after 60 days
• 401(k) with 4% Match: Available after 1 year
• CEU Reimbursement ($150): Available after 1 year with approval
• Professional Liability Insurance: Included
• AT&T Plan Option: Available
• Gym Stipend: Available after 90 days
• LifeMart Discounts: Included
• LifeCare Mental Health Support: 9 free consultations per year

DV Therapy Benefits – Part‑Time

• Accrued Sick Days: 5 days after 90 days
• Paid Holidays: Not included
• Health Insurance: Not included
• 401(k) with 4% Match: Not included
• CEU Reimbursement ($150): Not included
• Professional Liability Insurance: Included
• AT&T Plan Option: Available
• Gym Stipend: Not included
• LifeMart Discounts: Included
• LifeCare Mental Health Support: 9 free consultations per year

About Us

DV Therapy is a multidisciplinary clinic providing ABA, OT, and Speech services to clients in both in-home and clinical settings. We are committed to delivering compassionate care, effective treatment plans, and continuous support to our clients and staff.

Follow us for updates and clinic highlights

Instagram: @dvtherapyinc
LinkedIn: DV Therapy Learning Center