Autism Center Office Administrator

Beachmont Behavioral Health; Ventura (CA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Team Atmosphere

Sick Pay

401(k)

Paid time off

Health insurance

Job summary

Beachmont Behavioral Health is seeking a scheduler/administrative support specialist to assist with clinical scheduling, onboarding, and client communications. You will manage clinician availability, update a practice management system, and help with authorizations and referrals.

The role requires Spanish bilingualism, proficiency in Microsoft 365, and experience with payroll entry, scheduling, and coordination in a clinical setting. This is an on-site position with a team-oriented environment.

Qualifications

• Bilingual in Spanish required.
• Experience supporting clinical scheduling and client communications.
• Familiarity with practice management systems and payroll processes.

Responsibilities

• Schedule clinical appointments across service types.
• Assist with onboarding, discharges, and referrals.
• Support credentialing and recredentialing processes.
• Maintain clinician availability in the practice management system.
• Coordinate payer authorizations and communications with clients and staff.

Skills

Bilingual in Spanish

Scheduling

Customer service

Team oriented

Attention to detail

Tools

ReThink Behavioral Health

ADP Run

ADP Workforce Now

Microsoft 365

Outlook

SharePoint

Excel

Teams

Job description

Benefits:

• Team Atmosphere
• Sick Pay
• 401(k)
• Paid time off
• Health insurance

In this role, you will report to the Assistant Clinical Director and Director to support center operations by assisting in the management of clinical scheduling and correspondence with clients and staff, updating clinician availability and appointments in a practice management system, and entering and managing client authorizations. You will also assist with client onboarding, discharges, and referrals, support staff onboarding and scheduling, and participate in the credentialing and recredentialing process. Additionally, you will be responsible for managing incoming and outgoing clinic communications. Here is a more detailed list:

• Hours of Work: 930pm - 6pm (Starting)
• Days of Work: Mon - Friday
• Bilingual in Spanish Needed
• Conduct timely and professional communication with clients and staff via phone, email, and secure messaging
• Schedule clinical appointments for clients across service types
• Assist with management of updates (e.g. staff information, client information, availability, authorizations, and so forth) in the practice management system (ReThink Behavioral Health)
• Must be team oriented
• Must be solution focused and oriented
• Must know Microsoft 365 (Outlook, SharePoint, Excel, Teams, and so forth)
• Must be familiar with ADP Run or ADP Workforce Now Platforms
• Enter and update funding authorizations for services
• Assist with client onboarding, orientation, and navigation activities
• Assist with client discharges and documenting as required
• Assist with the intake and referral process, including responding to inquiries
• Assist with maintenance of updated clinician schedules and availability in the system
• Assist with staff hiring and onboarding processes including document collection, onboarding checklists, and tracking
• Assist with staff assignments and ongoing schedule adjustments
• Assist with entry and submission of payroll
• Assist with clinician credentialing and recredentialing process by tracking submissions and gathering documentation
• Assist with incoming and outgoing correspondence, including mail, faxes, and digital messages
• Assist with additional duties and responsibilities as needed