Office Administrator & Scheduling Coordinator

New Vista Of The Bluegrass Inc; Louisville (KY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid time off

Holiday pay

Tuition assistance

401K with company match

Wellness program

Job summary

New Vista Of The Bluegrass Inc in Louisville, KY is seeking an Office Assistant to join our team. This full-time role supports daily office operations, scheduling, and administrative tasks at The Hazelwood Center, Mon-Fri, 8:00 a.m. – 4:30 p.m., with occasional flex hours.

Ideal candidates hold a High School diploma or equivalent, have 3 years of office experience, and are proficient in Microsoft Office and scheduling. Background checks and drug screening are required.

Qualifications

• High School degree or equivalent.
• Three years of experience in an office environment.
• Experience working with Microsoft Office applications.
• Experience in Scheduling.
• Must be able to pass drug screening and background requirements (No Felony, No Pending Court Date, No Violent Crime).

Responsibilities

• Coordinate collection of documentation such as time sheets, leave slips and other department paperwork.
• Perform routine audits of ILP documentation.
• Must have Intermediate Microsoft suite skill set to include the use of, Outlook, Excel, Word, Powerpoint, Teams.
• Must be able to create and manage excel spreadsheets.
• Ensuring accuracy of data entered into system.
• Must have ability to work independently with detail to time sensitivity/ time management.
• Coordinate vehicle use schedule with multiple departments regarding client outings and appointment schedule, dispatching drivers where needed to meet facility needs.
• Using tools such as the Internet to plan and route/dispatch vehicle trips in accordance with facility/ client needs.
• Train and assist staff with computer usage.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Prepare routine monthly reports andcorrespondences.
• Maintain filing systems.
• Schedule and record meeting minutes for department related meetings.
• Responsible to ensure that the check-out / In system for vehicles is adhered too.
• Audit check out system to ensure vans are ready for next day outings, clean and fueled.
• Performing Office/ Department support work of an administrative nature.
• Learn and follow all policies and procedures.

Skills

Microsoft Office

Education

High School degree or equivalent

Tools

Scheduling

Job description

New Vista Of The Bluegrass Inc in Louisville, KY is seeking an Office Assistant to join our team. This full-time role supports daily office operations, scheduling, and administrative tasks at The Hazelwood Center, Mon-Fri, 8:00 a.m. – 4:30 p.m., with occasional flex hours.

Ideal candidates hold a High School diploma or equivalent, have 3 years of office experience, and are proficient in Microsoft Office and scheduling. Background checks and drug screening are required.