Office Administrator (Part Time)

Red Bull Gruppe; Worcester, Northern (MA, KY); Hybrid; USD 25,000 - 36,000; Part time

Job summary

RedBull Distribution Company, Inc. is seeking an Office Administrator (Part Time) to provide general office support and to act as a liaison between the local Region and the Finance and Human Resources Service Center.

RB values professionalism, focus, passion and responsibility. Responsibilities include supporting the GSM and branch operations, HR/finance/sales support, managing mail and deliveries, ordering supplies, maintaining records, assisting with payroll and route paperwork, and

Qualifications

• Experience in customer service and HR-related tasks.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficient time management and punctuality.
• English language required; additional languages are a plus.

Responsibilities

• Support the regional administrative needs of the GSM and branch operations.
• Provide HR, finance and sales support functions.
• Manage day-to-day office operations: mail, deliveries, supplies, equipment maintenance.
• Assist Finance Shared Services with payroll, route paperwork and customer inquiries.
• Balance daily Route Accounting System and secure documentation.
• Assist HR with new hire paperwork, timecards, and recruiting paperwork.
• Answer incoming calls and route them appropriately; maintain filing and records.
• Plan and coordinate meetings and events; assist with travel and expenses where applicable.

Skills

Customer service

HR experience

Office management

Accounting

Communication skills

Time management

Multitasking

English proficiency

Job description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and RedBull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
• Human Resources, Finance and Sales support functions
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
• Provide support to the RedBull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries
• Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected
• Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
• Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions
• Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
• Ensure proper filing and follow proper record retention policy of pertinent documents
• Plan, coordinate and organize various meetings and events
• Code and obtain GM approval for all Operating Expenses
• Where applicable support sales with Tell-Sell calling duties
• Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law
• Work collaboratively across the organization and share best practices
• Lead by example and adhere to Company standards & RB Values
• Professional representation of the company and RedBull brand when in the market

• Prior customer service, human resources, office management, and accounting experience preferred
• Accounting experience is a plus
• Strong verbal and written communication skills
• Ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• English; additional languages an advantage

• Travel 0-10%
• Permanent

JOIN THE TEAM

Got what it takes?

In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us.

RedBull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.

Office Administrator (Part Time)

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