Office Administrator

Red Bull Distribution Company; Bow (NH); On-site; USD 42,000 - 56,000; Full time

Job summary

Red Bull Distribution Company in Bow, NH is seeking an organized Office Administrator to support the General Sales Manager and branch operations. You will manage daily mail, shipments, supplies, and equipment, while assisting Finance and HR with routine tasks and payroll support.

You will balance route accounting, aid HR with new hire paperwork, maintain records for compliance, and help plan meetings and events.

Qualifications

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English; additional languages an advantage.

Responsibilities

• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.
• Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
• Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions.
• Professionally answers all incoming office phone calls and ensures all calls are directed accordingly.
• Ensure proper filing and follow proper record retention policy of pertinent documents.
• Plan, coordinate and organize various meetings and events.
• Code and obtain GM approval for all Operating Expenses.
• Where applicable support sales with Tell-Sell calling duties.
• Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law.

Skills

Customer service

Human resources

Office management

Accounting

Job description

Job Description

MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses

Where applicable support sales with Tell-Sell calling duties

Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

BUILDING SUCCESS

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & RB Values

Professional representation of the company and Red Bull brand when in the market

Qualifications

• Prior customer service, human resources, office management, and accounting experience preferred
• Accounting experience is a plus
• Strong verbal and written communication skills
• Ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• English; additional languages an advantage

Additional Information

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.