Office Administrator

CHIPTON-ROSS Inc.; Bensalem Township (Bucks County); On-site; USD 21,000 - 30,000; Part time

Job summary

Chipton-Ross is seeking an Office Administrator for a contract opportunity in Bensalem, PA. This role supports the GSM and branch operations, HR, finance, and sales functions while managing everyday office tasks and communications.

The position requires strong organizational and time-management skills, proficiency in Microsoft Office, and fluent English, with part-time hours Monday–Friday mornings. The OA will interact with diverse teams and ensure accurate record-keeping and timely processing.

Qualifications

• Strong verbal and written communication skills.
• Strong mathematical skills.
• Strong technical skills with smartphone technology.
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• Proficiency in Microsoft Office.
• Fluent in English.

Responsibilities

• Provide general office support with clerical tasks and act as liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.
• Support GSM and branch operations and handle HR, finance and sales support functions.
• Manage all office administrative activities, including mail, packages, office supplies, maintenance of equipment, and day-to-day operations.
• Support Finance Shared Services with daily route paperwork, payroll processing, and customer account inquiries.
• Balance Encompass daily routing transactions and collect required documentation.
• Consult on HR policies and partner with Talent Business Partner on process questions.
• Assist with new hire paperwork, timecard tracking, recruiting paperwork, uniform ordering and related questions.
• Answer incoming calls professionally and route appropriately.
• Maintain proper filing and records retention.
• Plan, coordinate and organize meetings and events.
• Code and obtain GSM approval for Operating Expenses.
• Support sales with Tell-Sell calling duties where applicable.
• Follow state and federal record retention/posting guidelines.
• Collaborate across the organization and share best practices.
• Lead by example and uphold company standards & Red Bull Values.
• Maintain professional representation of the company and Red Bull brand.

Skills

Verbal & written communication

Mathematical skills

Smartphone technology

Organizational skills

Time management

Microsoft Office

English fluency

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Chipton-Ross is seeking an Office Administrator for a contract opportunity in Bensalem, PA.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE)

• Strong verbal and written communication skills
• Strong mathematical skills
• Strong technical skills with smartphone technology
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• Proficiency in Microsoft Office
• Fluent in English

POSITION RESPONSIBILITIES

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
• Human Resources, Finance and Sales support functions
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.
• Provide support to the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.
• Assist RBDC Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.
• Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.
• Ensure proper filing and follow proper record retention policy of pertinent documents.
• Plan, coordinate and organize various meetings and events.
• Code and obtain GSM approval for all Operating Expenses.
• Support sales with Tell-Sell calling duties (where applicable).
• Adhere to proper state and federal record retention and posting guidelines.
• Work collaboratively across the organization and share best practices
• Lead by example and adhere to Company standards & Red Bull Values
• Maintain a professional representation of the company and Red Bull brand when in the market

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE)

• Prior customer service, human resources, office management, and accounting experience preferred
• Direct Store Delivery or Route Accounting experience a plus
• Additional language skills an advantage

PHYSICAL REQUIREMENTS

• Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Employee frequently is required to walk and sit.
• Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• Employee must occasionally lift and/or move up to 25 pounds as needed.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Exposed to moving mechanical parts and outside weather conditions
• Noise level in the work environment is usually moderate

REQUIRED EDUCATION

• Accredited High School Diploma or GED.

WORK HOURS

Part- Time- Monday- Friday 08:00am-01:00pm but the hiring manager will have the final decision.