Office Administrator

CHIPTON-ROSS Inc.; Pittsburgh (Allegheny County); On-site; USD 36,000 - 54,000; Full time

Job summary

Chipton-Ross in Pittsburgh, PA is seeking an Office Administrator for a contract opportunity. The OA provides general office support and serves as a liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.

Key duties include supporting the GSM and branch operations, HR/Finance/Sales support, managing mail, supplies, records, and phone coverage, plus assisting with payroll, route balancing, and new hire processing.

Qualifications

• Strong verbal and written communication skills.
• Strong mathematical skills.
• Strong technical skills with smartphone technology.
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• Proficiency in Microsoft Office.
• Fluent in English.

Responsibilities

• Provide general office support and liaison between the local Region and Red Bull Distribution Company’s Finance and HR Service Center.
• Support the GSM and branch operations, including multiple locations.
• HR, Finance and Sales support functions.
• Manage all office administrative activities including mail, deliveries, office supplies, and equipment maintenance.
• Support Finance Shared Services with daily paperwork, payroll processing, and customer inquiries.
• Balance daily routes in Encompass and ensure documentation is collected.
• Advise Talent Business Partner on HR policies and procedures.
• Assist Talent Department with new hire paperwork, timecard tracking, and recruitment paperwork.
• Answer incoming calls and direct them appropriately.
• Ensure proper filing and record retention.
• Plan and organize meetings and events.
• Code and obtain GSM approval for Operating Expenses.
• Support sales with Tell-Sell calling where applicable.
• Follow state and federal record retention guidelines.
• Collaborate across the organization and share best practices.
• Lead by example and uphold company standards & values.
• Maintain a professional representation of the company and Red Bull brand.

Skills

Verbal and written communication

Mathematical skills

Smartphone technology

Organizational skills

Time management

Microsoft Office

Fluent English

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Chipton-Ross is seeking an Office Administrator for a contract opportunity in Pittsburgh, PA.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• Strong verbal and written communication skills
• Strong mathematical skills
• Strong technical skills with smartphone technology
• Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
• Exceptional time management skills and punctuality
• Proficiency in Microsoft Office
• Fluent in English

POSITION RESPONSIBILITIES:

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

• Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
• Human Resources, Finance and Sales support functions
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.
• Provide support to the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.
• Assist RBDC Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.
• Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.
• Ensure proper filing and follow proper record retention policy of pertinent documents.
• Plan, coordinate and organize various meetings and events.
• Code and obtain GSM approval for all Operating Expenses.
• Support sales with Tell-Sell calling duties (where applicable).
• Adhere to proper state and federal record retention and posting guidelines.
• Work collaboratively across the organization and share best practices
• Lead by example and adhere to Company standards & Red Bull Values
• Maintain a professional representation of the company and Red Bull brand when in the market

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Prior customer service, human resources, office management, and accounting experience preferred
• Direct Store Delivery or Route Accounting experience a plus
• Additional language skills an advantage

PHYSICAL REQUIREMENTS:

• Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Employee frequently is required to walk and sit.
• Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• Employee must occasionally lift and/or move up to 25 pounds as needed.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Exposed to moving mechanical parts and outside weather conditions
• Noise level in the work environment is usually moderate

REQUIRED EDUCATION:

• Accredited High School Diploma or GED.

WORK HOURS:

• Full-Time- Monday-Friday 08:00am-05:00pm