Office Administrator-Part Time

Crystal Bees; Southington (CT); On-site; USD 40,000 - 52,000; Full time

Job summary

Crystal Bees in Southington, CT is seeking an Office Administrator to handle essential financial and administrative tasks including bookkeeping, payroll, HR, accounts payable, and reporting.

You will maintain bank reconciliations, process vendor payments, onboard new employees, manage purchases, and support CFO with scheduling and 1099s.

The ideal candidate is detail-oriented, highly organized, proficient in MS Word, Excel and QuickBooks, and able to work well under pressure.

Qualifications

• 2 years of office and accounting experience required.
• Proficient in MS Word, Excel, and QuickBooks.
• Detail oriented with strong communication and organizational skills.

Responsibilities

• Accounts payable bill payment.
• Onboarding new employees.
• Payroll and time/attendance processing.
• Code/payables input for accounts payable.
• Manage credit card receipts and input.
• Bank deposits and receipts processing.
• General office duties and admin tasks.
• Inventory support and purchasing duties.
• Prepare schedules and reports for CFO.
• Process and transmit purchase orders to vendors.
• Prepare 1099 forms.

Skills

Detail oriented

Organizational skills

Excel

Word

QuickBooks

Communication

Tools

MS Word

MS Excel

QuickBooks

Job description

Responsible for handling the fundamental aspects including bank reconciliation, payroll, HR, accounts payable, financial reports, food/labor cost.

Must be detail oriented, have exceptional organizational skills anduse Excel, Word, and QuickBooks. Looking for someone who is friendly, a self-starter, a team player, can work well under pressure, has a great attitude and goes the extra mile to get the job done.

Must have 2 year experience with similar office and accounting duties.

The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis. This includes doing basic bookkeeping and administrative, IT-related, and financial activities.

Primary responsibilities

• Accounts Payable bill payment
• On Boarding new employees
• Payroll and time and attendance
• Code payables for accounts payable and input
• Manage Credit Card receipts and input
• Make bank deposits and receipts of money
• General Office Duties Responsibilities
• Provide inventory support, including maintaining office materials and supplies.
• Receive requests for materials and equipment and prepare purchase orders accordingly.
• Transmit purchase orders directly to vendors for purchases.
• Generate 1099's.
• Prepare appropriate schedules and reports as requested by CFO.

Knowledge and Skills Requirements

ABookkeeper Office Administratormust be proficient in the use of computers and related software such as MS Word, MS Excel, and QuickBooks. They must be extremely organized, detail-oriented, efficient, and highly analytical, with strong written and verbal communication skills. Knowledge in billing, human resource systems, and bookkeeping principles are also necessary.