Office Administrator & Operations Support

Pye-Barker Fire & Safety, LLC; Kearney (NE); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for eligible for

Job summary

Pye-Barker Fire & Safety, LLC is seeking a detail‑oriented administrative professional to greet visitors, answer inquiries, schedule field technicians, and manage records. You will handle data entry, basic accounts payable tasks, and assist multiple departments while maintaining confidentiality and professionalism.

The role requires strong Microsoft Office skills, excellent typing speed, and the ability to work independently in a fast‑paced environment.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Schedules Field Technicians on a daily basis.
• Manages data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software.
• Assists with collections.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Performs other duties assigned by management.

Skills

Customer service

Communication

Data entry

Organization

Education

Bachelor or Associate degree or equivalent work experience

Friendly and courteous visitor greeting

Typing 50 wpm

Proofreading

Microsoft Office proficiency

Basic office equipment understanding

Recordkeeping and filing basics

Independent work ability

Ability to prioritize work

Tools

Microsoft Office Suite

Job description

Pye-Barker Fire & Safety, LLC is seeking a detail‑oriented administrative professional to greet visitors, answer inquiries, schedule field technicians, and manage records. You will handle data entry, basic accounts payable tasks, and assist multiple departments while maintaining confidentiality and professionalism.

The role requires strong Microsoft Office skills, excellent typing speed, and the ability to work independently in a fast‑paced environment.