Office Receptionist

pyebarkerfire; Kennesaw (GA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

Immediate qualification for ALL In Ow

Equal Opportunity Employer

Job summary

Pye-Barker Fire & Safety is hiring for an administrative position in Georgia. This role provides clerical and records support to multiple locations, handles data entry, budgeting, and reporting, and supports various departments to ensure smooth operations.

The ideal candidate has a Bachelor’s or Associate degree (or equivalent experience), at least one year in an administrative setting, and proficiency with Microsoft Office.

Qualifications

• Bachelor's or associate degree or equivalent work experience.
• Minimum of one year experience in an administrative setting.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Monday through Friday 8am to 4pm.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential files.
• Receives, records, and distributes packages and mail.
• Manages vendor accounts, supplies inventory, and invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies and prepares reports for mailings and meetings.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations and Contract creations.
• Manages all branch Fire Alarm Invoicing.
• Perform other duties assigned by management.

Skills

Data entry

Customer service

Proofreading

Organize and prioritize work

Work independently

Typing 50 wpm

Education

Bachelor's degree

Associate degree

Equivalent work experience

Tools

Microsoft Office

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supplies inventory, and submits invoices for payment
• Compiles budget data and maintain financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor's or associate degree or equivalent work experience.
• Must have a minimum of one year experience in an administrative setting.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Monday through Friday 8am to 4pm.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Pay:

$22 per hour.

Weekly pay.

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.