Front Desk & Admin Coordinator – Fire & Safety

pyebarkerfire; Kennesaw (GA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

Immediate qualification for ALL In Ow

Equal Opportunity Employer

Job summary

Pye-Barker Fire & Safety is hiring for an administrative position in Georgia. This role provides clerical and records support to multiple locations, handles data entry, budgeting, and reporting, and supports various departments to ensure smooth operations.

The ideal candidate has a Bachelor’s or Associate degree (or equivalent experience), at least one year in an administrative setting, and proficiency with Microsoft Office.

Qualifications

• Bachelor's or associate degree or equivalent work experience.
• Minimum of one year experience in an administrative setting.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Monday through Friday 8am to 4pm.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential files.
• Receives, records, and distributes packages and mail.
• Manages vendor accounts, supplies inventory, and invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies and prepares reports for mailings and meetings.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations and Contract creations.
• Manages all branch Fire Alarm Invoicing.
• Perform other duties assigned by management.

Skills

Data entry

Customer service

Proofreading

Organize and prioritize work

Work independently

Typing 50 wpm

Education

Bachelor's degree

Associate degree

Equivalent work experience

Tools

Microsoft Office

Job description

Pye-Barker Fire & Safety is hiring for an administrative position in Georgia. This role provides clerical and records support to multiple locations, handles data entry, budgeting, and reporting, and supports various departments to ensure smooth operations.

The ideal candidate has a Bachelor’s or Associate degree (or equivalent experience), at least one year in an administrative setting, and proficiency with Microsoft Office.