Office Administrator & Front Desk Coordinator

Utilities One; Moorestown Township (NJ); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One in Moorestown, NJ, is seeking an Office Administrator to manage front-desk operations, mail handling, and general office duties. You will support employees and leadership, coordinate meetings, prepare reports, and maintain supplies in a fast-paced environment.

The role requires a welcoming, organized, dependable candidate with strong communication skills and proficiency in Outlook, Word, and Excel. This is a full-time, on-site position reporting to Governance & Administration.

Qualifications

• Preferred experience in reception, office administration, or similar roles.
• Professional and friendly demeanor with strong customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and prioritize tasks.
• Proficiency with Microsoft Outlook, Word and Excel.
• Willingness to work on-site and support various office tasks.

Responsibilities

• Welcome visitors, clients, and vendors; notify the appropriate employee of arrival and coordinate meetings.
• Maintain a tidy, organized, and welcoming reception area.
• Prepare and serve coffee, tea, and refreshments for visitors and meetings.
• Answer the company phone, direct calls, take accurate messages, and relay them promptly.
• Receive, sort, and distribute incoming mail and packages.
• Scan incoming correspondence and email to recipients promptly and accurately.
• Prepare outgoing mail and packages, create shipping labels, and coordinate pickups.
• Order office supplies, monitor inventory, and replenish supplies as needed.
• Coordinate lunch and catering orders for meetings and events.
• Support meeting preparation, including room setup and materials.
• Print company checks as directed by Finance following procedures.
• Provide general administrative support including printing, copying, scanning, filing, data entry.
• Assist with day-to-day requests and coordinate with staff, vendors, and service providers.
• Handle documents and confidential financial information discreetly.

Skills

Receptionist

Office administration

Customer service

Written & verbal communication

Multitasking

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Utilities One in Moorestown, NJ, is seeking an Office Administrator to manage front-desk operations, mail handling, and general office duties. You will support employees and leadership, coordinate meetings, prepare reports, and maintain supplies in a fast-paced environment.

The role requires a welcoming, organized, dependable candidate with strong communication skills and proficiency in Outlook, Word, and Excel. This is a full-time, on-site position reporting to Governance & Administration.