Office Operations Lead | On-Site Marlton

The HomeSource Corp; Marlton (NJ); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Retirement benefits

Job summary

HomeSource Systems is seeking an Office Administrator/Manager in Marlton, NJ. You will own the office operations, interfaces with Senior Leadership, and ensure smooth daily activities—from front desk duties to vendor management and expenses.

This on-site role requires proactive problems solving and a commitment to a well-organized workplace. You’ll coordinate onboarding, calendars, meetings, and logistics, documenting processes so readiness scales with growth.

Qualifications

• 4+ years as an office administrator, office manager, executive assistant, or similar coordination role.
• Strong Microsoft 365 skills, especially Outlook and Excel.
• Comfortable working with vendors: quotes, dates, follow-up until completion.
• Clear, professional writing and speaking with customers and executives.
• Willing to be in the Marlton office every day.

Responsibilities

• Greet visitors and answer calls, route mail and shipments.
• Manage vendor relationships and keep supplies and equipment stocked.
• Reconcile receipts and process expense reports on time.
• Set up new hires (desk, badge, equipment) with IT.
• Own the company calendar and keep holidays, meetings, visits up to date.
• Schedule meetings across time zones and arrange catering when needed.
• Route invoices to accounting and file management to ensure easy access.
• Support team events and logistics for conferences and gatherings.

Skills

Microsoft 365

Outlook

Excel

Vendor management

Organization

Communication

Tools

Microsoft 365

Job description

HomeSource Systems is seeking an Office Administrator/Manager in Marlton, NJ. You will own the office operations, interfaces with Senior Leadership, and ensure smooth daily activities—from front desk duties to vendor management and expenses.

This on-site role requires proactive problems solving and a commitment to a well-organized workplace. You’ll coordinate onboarding, calendars, meetings, and logistics, documenting processes so readiness scales with growth.